As you might have guessed, we have a new and big update! AirSend is now an extension for GSuite. Refer to old emails and attachments for a current conversation, and send them directly to your desired AirSend channel from your email! Keep teams in the loop, by sending updated emails from an outreach campaign to AirSend. Below is a video of how our extension works

Here are the steps on how to add AirSend to your Gsuite:

  1. Visit Google Marketplace, and search for AirSend. Or you can click here to get to the page faster. 
  2. Click “Install.”
  3. Verify the email you want AirSend to be installed with.
  4. Visit your email.
  5. Click on the AirSend logo located in the right panel.
  6. Click on “Authorize Access.”
  7. An AirSend popup window will open, click “authorize access.” 

With the new semester starting off, students are looking for the ideal student apps to help them start on the new semester. These student apps can range from improving study methods to maintaining communication with friends and family. In this blog post, we will be focusing on student apps for communication. Here is our list of 2020’s best student apps for communication.

  1. GroupMe
  2. AirSend
  3. Kakao
  4. Telegram
  5. WhatsApp

Let’s start off with our first student app, GroupMe. 

GroupMe

GroupMe is a mobile group messaging app owned by Microsoft. GroupMe is the go-to student app. With free group messaging, students can easily chat and share videos with each other. Additionally, users can use the apps custom emojis and create personalized GIFS.

However, even though GroupMe is the mainstream student app, it is not that easy or great to use. For instance, with the new Skype call integration, students can now place calls using Skype. But my question is, why not use Skype instead of GroupMe? What is the point of implementing call functionality from another chat app into another chat app?  

While the app is convenient to have, many lackluster attributes make using the app questionable.  Up until now, there haven’t been any decent alternatives to GroupMe. Until AirSend

AirSend

Texting can sometimes be boring. There are new chat apps that provide the solution to mundane texting. AirSend is one of those chat apps. With AirSend, students can seamlessly chat with friends and family, manage their own workspace, and collaborate on projects with their peers. Boiled down, AirSend has everything a student needs:

  • Emote, sticker, and GIF messaging
  • File Storage/organization
  • Built-in File sharing
  • Video/audio calling
  • Task management
  • Note-taking
  • Create public communities 
  • Communication via channels

Best of all, with AirSend, adding friends and family is super easy. Finally, AirSend offers a clean design with little-to-no clutter. Though we like to think we are the best student app, we need to give credit to other student apps that are just as great as AirSend. For instance, Kakao. 

Kakao

Kakao is a South Korean company established in 2010. Kakao is an easy-to-use and straightforward messenger app. Students can enjoy unlimited free calls with fellow Kakao users. Further, students can: 

  • Chat from anywhere
  • Send up to 100 MB files
  • Set chat room transparency
  • Voice/video calls on PC
  • Voice filters
  • Live talks
  • Calendars 
  • Animated emoticons and pretty themes
  • And a whole lot more

Kakao is one of those underground chat apps that not a lot of students know about. But once discovered, Kakao can be an entertaining app to use. 

Telegram

Telegram is a cloud-based mobile and desktop messaging app with a focus on security and speed. Telegram is a simple-to-use messaging app that is private, open, and powerful. What do I mean by private, open, and powerful? Let me break it down.

  • Private: Telegram messages are heavily encrypted and can self-destruct. Self-destruct meaning that you can eliminate all messages with no trace-down history. 
  • Open: Telegram is an open API and source code free for everyone. 
  • Powerful: Students can send images up to no file size limit. 

Among many other attributes, Telegram is a free and much better alternative than most other chat apps. Using the app myself, I felt that it was a comfortable student app to use. Though I must admit that in the beginning, it was a bit difficult to use. Next on our list is WhatsApp.

WhatsApp

WhatsApp is one of the more common overrated student apps. We hypothesized that the only reason students use the app is that they haven’t yet found a better alternative (but now they do). However, I still feel compelled to mention WhatsApp on our best student app list because it is highly used. 

WhatsApp offers: 

  • Chat
  • Sharing files
  • Voice and video calls

The app is extremely limited in customization, but it still gets the job done. The other major annoyance with the app is that images and videos go directly to your personal multimedia library. I do not know about you, but I would prefer not to see other people’s families in my photo library. 

Summary

Each student app has its positives and negatives. Though GroupMe is the mainstream app, there are much better alternatives. AirSend and Kakao are great student apps for customization, video and audio calling, and seamless messaging. Telegram is for those who want tighter security. WhatsApp is a good app for those who are looking for simplicity and limited customization.

Due to the Coronavirus, there is an increased dependency on communication tools for remote teams. Imagine a company that has multiple teams across the globe. For global teams to work, there needs to be a working communication tool that allows productive conversations. Skype used to be the solution for remote teams.

However, there are rumors that Microsoft will be shutting down Skype as of July 31, 2021. Microsoft’s goal is to encourage people to start using Teams. But, not everyone likes using Teams due to its complexities. To see alternatives to Microsoft Teams, click here.

If you are a person using Skype, there are more holistic alternatives that can deliver more than what you have. To figure out which communication tool is best for your remote teams, we provide a list of alternatives. Here are the five best skype alternatives. 

  1. AirSend
  2. Discord
  3. Telegram
  4. Zoom
  5. Tox

AirSend

Image of AirSend main channel view

AirSend is a simple communication tool designed for remote teams. Our platform provides built-in:

  • Conversation spaces
  • Video and audio calling
  • Sharing files/notes
  • Task and Business management

AirSend’s capabilities will allow remote teams to work better and faster. No more distractions, everything is found in one space. Even more notable is that users can also plan and communicate on upcoming projects from multiple devices. Working from any device allows users to constantly stay in the loop without missing a beat.

Furthermore, our user interface carries a sleek and simplistic design. A clean design allows users to view all features needed for a channel, such as writing/tracking notes.

Finally, AirSend can do large file transfers, downloads, and uploads. 

Discord

Discord Stardew Valley Community channel view

Discord is known for its all-in-one voice and text chat. While Discord is originally meant for gamers, they offer a lot of features for a free communication tool. Compared to Skype, Discord offers way more functionality to seamlessly get work done. With Discord, users can 

  • Organize their servers/channels
  • Install bots and moderator roles
  • Do basic code
  • Audio/video calling

However, Discord is originally designed for community building. What this means is that Discord’s features and tools are made for communities. But, if you can get past the community features, which also work great for a team chat setting, then Discord may be a good choice. 

Telegram

Image of Telegram channel view

Telegram is a cloud-based mobile and desktop messaging app with a focus on security and speed. The selling point to Telegram is that it is available on many of the most widely used platforms. Telegram is also free.

With Telegram, you can send messages, photos, and videos to people who have Telegram, and to those who are in your phone contacts. You can also create groups for up to 200,000 people or channels.

They also have cool features like bots, secret chats, self-destructing messages, and support large files. If you are looking for a free communication tool that carries a lot of features, Telegram may be worth considering.

Though Telegram carries a lot of features, they lack the features and functions for team collaboration. Like WhatsApp, Telegram is made for casual conversation with friends and family.

Zoom

Zoom is a web-based video conferencing software. Though the platform lacks channel-based functionality, we believe that the video/audio quality is much better than Skype. With Zoom, you can have guest links and scheduled meetings. Additionally, Zoom can house up to 50+ people in a call without any lag. However, Zoom has a 40-minute call limit in the free version. 

Tox

Tox main channel view

Tox is a great alternative to Skype. The tool features encryptions and is fairly easy to use. Additionally, the platform supports text, voice, and video chat. They also support screen sharing. One of the main selling points to the tool is that it has zero central servers. This means that the entire network is comprised of the users. This also means no server outages that could disrupt workflow.

Summation

As you can see, each platform carries its pros and cons. However, we believe these tools are currently the five best Skype alternatives. It is all a matter of what you feel would be the perfect team chat software and alternative to Skype. 

Image of Slack Connect on Slack's webpage
Source: Slack webpage

Slack has continuously promised that they will replace email. With the launch of Slack Connect, comes the emergence of a better way to work with external partners. So, what is Slack Connect? And how does it compete with AirSend? In this blog post, we will provide a thorough overview of Slack Connect capabilities and functions. Additionally, we will compare both platforms to see, which is the ideal project management tool. 

What is Slack Connect?

Image of Slack Connect on Slack webpage
Source: Slack webpage

According to Slack’s webpage, Slack Connect is a better way to work with external partners. “Designed to replace email, Slack Connect extends channel-based messaging to everyone you work with- inside and outside your organization,” so long as they have a Slack account (Slack webpage, 2020). 

The new launch allows companies to: 

  • Collaborate with unprecedented speed
  • A secure connection across organizational boundaries
  • Automated workflow with integrations

The idea of connecting with external partners is game-changing. However, Slack Connect has a few significant setbacks. The first is that Slack Connect is not available to free users. Companies must pay for the new platform, which can be costly. For startup businesses or bootstrap companies, Slack Connect may not be an ideal choice. To see free alternatives to Slack, check out our blog post

The second major setback is that companies must have a Slack account to use Slack Connect. In a way, this is a bit ironic to their message of working better with external partners.

When companies collaborate across organizations, the assumption is that all parties have a paid Slack account. But, what if their partners do not have a Slack account, let alone a paid version? The inability to collaborate then poses a problem.

To work with internal/external partners, everyone must have a Slack account. AirSend does not require all parties to have an account, which we will look at shortly.

In conclusion, Slack’s new feature is a useful tool for those who: 

  • Have a Slack account
  • Pay for Slack

“For the most part, the channel will look and feel like regular channels in Slack but have people from different companies inside.”

Slack webpage, 2020.

The new platform is undoubtedly efficient compared to the free version. Companies no longer have to exit out of their organizations to jump into another organization. However, the current limitations of Slack’s new feature poses are the inability to collaborate with non-paid users and users who do not have Slack accounts. The final question we ask is, how does AirSend compete with Slack Connect? 

Slack Connect vs. AirSend

As mentioned before, Slack’s new external function is somewhat ironic. To connect with businesses outside of your own company, external parties must have a paid Slack account. With AirSend, this is not the case. AirSend does not require external partners to have an account.

For example, Company A is looking for third-party PR agencies (Company B). Company A hires Company B. As long as Company A has an AirSend account, Company B does not need to have one. How this works is that Company B can communicate with Company A via email. Their messages will be displayed in the Company’s A AirSend channel. Doing so does not inhibit the collaboration, nor the communication. Additionally, AirSend is currently free. 

Unlike Slack that offers a ton of integrations, AirSend offers built-in essentials: 

  • Video/audio calling
  • Task management
  • File storage/organization
  • Note management/tracking
  • Public channel

Summation

In summation, Slack Connect and AirSend are both ideal tools for project management. Whereas Slack Connect finally offers external companies to collaborate with others, companies must have a paid version of Slack.

In contrast, AirSend, currently free, does not require all parties to have an account. So long as one company has an account, external parties can communicate via email. Their messages will be displayed in an AirSend channel.

Additionally, companies that use Slack have more accounts through third-party integrations. On the other hand, AirSend offers built-in essentials and no extra accounts. 

It all comes down to whether companies want to have a paid version of Slack and a ton of third-party accounts through integrations. To see what others are saying about us, check out the latest review on us.

Slack logo

With the recent increase in remote work, many companies are having to pay for collaboration apps, such as Slack. Everyone knows Slack’s paid version is costly, but the free version is also extremely limited in functionality. Due to the limited functionality of Slack’s free plan, most companies resort to paying for Slack. See the problem?

Companies who use Slack pay more money to get work done, whereas companies who use the free version struggle to get any work done.

Slack’s Free Plan

In Slack’s free version, there is limited functionality. These limits are:

  • 10K searchable messages
  • 10 apps and integrations
  • 1-to-1 video calls

These limits prohibit companies and teams to get work done seamlessly.

But what if you could have a free alternative that delivers equal or better quality than the free version of Slack?

Here is our list of free slack alternatives: 

  1. AirSend
  2. Chanty
  3. Dino
  4. SquidHub
  5. Riot.im
  6. Zulip
  7. Discord

In this blog post, we will discuss the main functionalities of each free alternative. Let’s dive into the seven best free slack alternatives. 

AirSend

Picture of AirSend Marketing Channel
Image of AirSend marketing channel

AirSend is an all-in-one collaboration tool that provides all your business essentials through built-in functionality. These essentials include: 

  • Task management
  • File organization/storage
  • video/audio calling
  • Note tracking/management
  • Conversations
  • Office 365 and Email integration

Unlike Slack, AirSend offers extensive search history of conversations and more abundant file storage (100 GB vs. 5 GB). Additionally, compared to Slack’s busy UI design, AirSend takes the approach of clean and simple.

Finally, the most notable feature to AirSend is that when it comes to having multiple clients/partners, only the host needs to have an AirSend account. Guests and external parties can communicate via email, and their message will show up in AirSend. 

Chanty

Main channel view of Chanty
Main channel view of Chanty

Chanty is a simple AI-powered team chat tool. Chanty’s features include: 

  • TeamBook: a single hub for neatly organized tasks, conversations, pinned messages, and all the content you share.
  • Task management
  • Kanban board view
  • Control team spaces with roles and privileges 
  • Third-party integrations
  • Video/audio calling

There is also a paid version of Chanty ($3 per user/per month). In the free version, Chanty is limited to: 

  • Ten team members
  • One guest
  • 20 GB file storage per team
  • Up to 10 integrations

To get the calling features, users must pay for the business plan. Chanty is a useful tool for focused collaboration. Previous users of Slack will have less trouble transitioning to Chanty due to its similar design. However, people looking for a free slack alternative that doesn’t involve a Slack-like design, may not find Chanty to be a useful tool. 

Dino

Main channel view of Dino
Main Channel view of Dino

Dino is a modern open-source chat client for the desktop. It focuses on providing a clean and reliable Jabber/XMPP experience while having your privacy in mind. XMPP is an open standard for communication, mainly used for instant messaging. It is a secure battle-tested protocol developed by an independent standards organization. 

Features to Dino are: 

  • Encryption
  • Open source: anyone who downloads Dino can modify the tool to fit their needs best

Developed by Github, Dino is an ideal tool for developer collaboration. You can download Dino from certain distributions:

  • Arch Linux
  • Debian
  • Fedora
  • FreeBSD
  • Gentoo
  • Guix
  • NixOS
  • Ubuntu
  • Alpine Linux Edge
  • Void Linux

While Dino is not limited to developers, most companies/collaborators may feel the UI/UX too complicated for everyday usage. Nonetheless, Dino is a good free slack alternative for those wanting to prioritize security. 

SquidHub

Image of SquidHub's main channel
Main Channel view

SquidHub is an ideal tool for project management and collaboration. The platform features: 

  • One Dashboard to view a shared to-do list, files, and team messaging
  • Third-party file storage integration
  • Direct messaging
  • Shared task list
  • Guest functionality
  • Audio/video calling powered through Jitsi integration

There is also a paid version to the platform ($4.99 per user/per month). However, the majority of the features listed above are only for premium members. There are limits to the free version: 

  • Two groups
  • 1000mb storage
  • Unlimited search

For small teams and projects, SquidHub is a useful tool. For organizations larger than $50 people, the free version may not be ideal. 

Riot.im

Main channel view of Riot.im
Main Channel view of Riot.im

Riot.im is an open-source interoperable collaboration app that builds bridges with users who use other team chat apps. They are currently running on Web, iOS, and Android. Riot.im features: 

  • Conversations
  • Integrations
  • Security
  • Open source and open standard

Ideally, Riot.im provides a convenient communication solution to partners who use different team chat apps. The platform is available on Windows, iOS & Android, and Linux.

Zulip

Main channel view of Zulip
Main channel view of Zulip

Zulip combines the immediacy of real-time chat with an email threading model. With Zulip, you can catch up on meaningful conversations while ignoring irrelevant ones. Zulip features: 

  • Aesthetic messaging
  • Markdown
  • Drag and drop 
  • Integrations and API’s
  • Configurable notifications

Zulip solves the lack of organization and context in Slack channels. Users who heavily use Slack have to manually scan through hundreds of messages a day to find content relevant to them. The drive behind Zulip is asynchronous communication. Zulip’s free version is limited to: 

  • 10,000 messages of search history 
  • 5GB file storage

Discord

Main channel view of Discord
Main channel view of Discord

Discord is a great platform that enables all-in-one voice and text chat. Slack and Discord carry almost the same UI design. If you are looking for a “busy” design, Discord may be a good free alternative. Further, the selling point to Discord is that they give you full control over your server. 

Creators of a server can establish roles, permissions, and organize channels. Like AirSend, users with Discord can seamlessly switch between private and public channels. Additionally, Discord does not offer integration with third-party apps you might use for work.

While Discord is not limited to the gaming community, the majority of the audience are gamers. Additionally, while it is also a free chat tool, Discord lacks some functionalities needed for project management/collaboration. Nonetheless, Discord is a good free Slack alternative. 

Conclusion

The question that needs to be asked it, why pay more money to be productive when you could save money and be equally or even more productive? With Slack, companies will be paying more to get work done.

We have provided a list of the seven best free Slack alternatives. These free Slack alternatives will not only save you money but also allow you to get equal or more work done. Each tool has its pros and cons, but they all provide equal or better functionality/quality than Slack’s free version. 

Want to know more about AirSend and Slack? Click here to see which tool is better for you.

Welcome back to our podcasts series! It’s been a while since we last made one of these, and with all the commotion going around, we felt that it might be time to make another post on the latest podcast. Today’s podcast theme is accounting. Without further ado, let’s dive into the best three accounting podcasts of 2020. 

The Abacus Show

The Abacus show is a podcast centered around accounting careers and job searches. This podcast is excellent for first-time accountants looking to get into the industry. The Abacus show also features top thought leaders, teachers, and accounting professionals. They share their experience to help you become a top performer.

The episode we recommend for first-time listeners is: “5 simple tricks to find accounting jobs faster.” 

“5 simple tricks to find accounting jobs faster.”

In this episode, learn the five simple things you can do today to speed up your job search. While listening to the episode, Hannah Morgan, a job search strategist, mentions some notable advice. Bob the CPA and host of the Abacus show preface with a question: 

Bob the CPA: “What would you say is the fastest way to get your job search going?”

Hannah Morgan: “People don’t like hearing this, because their natural inclination is to jump right on the job boards. I have to say that the first thing that people need to do before they embark on a job search is really be clear about what their strengths are, what their weaknesses are, and really begin to pinpoint what they are best suited, and what they want to do.’

Some ideas and questions to consider while listening to this episode are: 

  • How to think about your skills and what type of job you want.
  • How to identify “Target Companies” in your area. 
  • When should you ask for help in your job search?
  • Why have sires like LinkedIn become so important?
  • Coaching Note: a new way to think about goals. 

You can find the Abacus show on iTunes, Stitcher, or at their website. Onwards to the next accounting podcast. 

Accounting Best Practices Podcast

The Accounting Best Practices podcast covers essential information on a broad range of business subjects, including accounting technology, controls, closing the books, financing, payroll, and much more. Most episodes are just 7 to 10 minutes long and are jam-packed with information. You can find their podcast on their website, Spotify, iTunes, or Google Play. 

The episode we suggest for first-timers is: “Episode #286: Accounting for Investments.”

Episode #286: Accounting for Investments

 In this podcast episode, some key points made by Steve Bragg, host of ABP (accounting best practices), are: 

  • Discuss how and when you account for investments, buy security, brokerage fees, and service fees. 
  • Discussing trading securities- when a business may have debt securities are acquired with the intent of selling them in the short term for a profit. 
  • Discussing held-to-maturity investment and available-for-sale. 

As mentioned before, each episode is jam-packed with information. This podcast is perfect for accountants and those interested in accounting—moving on to the next podcast. 

Accounting Today Podcast

Accounting Today talks with thought leaders and changemakers from across the public accounting profession. This podcast is an excellent podcast for those already in the accounting industry who want to hear the latest accounting news. Think of this podcast as a newsroom that centers on accounting. You can find this podcast on their website, iTunes, Google Play, and Spotify. 

A great episode to listen to for first-time listeners is: “The impact of Coronavirus on firm valuations.” 

The impact on Coronavirus on firm valuations

This episode focuses on the Mergers and Acquisitions landscape and what the future will look like with the pandemic. Some key points mentioned in the episode are: 

  • CPA firms and their interest in mergers and acquisitions due to the loss of clients from the pandemic
  • When can we expect to meet face-to-face with clients? 
  • The difficulty of conducting business through meeting platforms, such as Zoom 
  • The future of CPA firms and the virus impact- depending on the effects of the virus, there will be a boom in M&A
  • 2021 to be the busiest year for M&A

AirSend helps accountants by providing a versatile digital workspace to share files, send messages, and complete tasks. See how AirSend can help you.

When it comes to the best business communication tools, we need to take a step back and address what elements need to be considered a business communication tool. Gartner’s definition of business communication is something that incorporates a persistent conversation space where people can collaborate in teams, communities, or networks.

Ideally, a collaboration tool should offer a seamless stream of conversations, similar to a river, and a place where collaboration can happen simultaneously. Each stream of conversation should also have a channel to flow through.

It should also be a tool that allows you to work internally and externally simultaneously. By that, I mean talking with clients or future business partners (external), while also being able to converse with team members in another conversation space(internal).

Now that we have defined what a business communication tool is let’s talk about the tools out there that could be considered the best. Here’s a list of what we think are the best business communication tools of 2020: 

  1. AirSend
  2. Cisco
  3. Google
  4. Ring Central
  5. Slack
  6. MatterMost
  7. Microsoft Teams
  8. Symphony
  9. Unify
  10. Wire

Each of these tools will be reviewed through the lens of a business communication tool, along with other various factors, such as usability, convenience, blueprint and functionality, and solutions. Let’s begin with what we believe to be the number one business communication tool, AirSend. 

AirSend

AirSend At Home Cooking Channel view. AirSend public channel.

AirSend is a new and simple communication tool that brings all of your productivity essentials in one workspace. To have a successful collaboration space, users need a convenient platform, simple design, and provides a solution to a problem. In this case, the problem is context switching.

Most collaborative/communicative tools believe that to have a successful contextual workspace, you need a significant amount of outside resources. In other words, the “solution” is to integrate with other tools to get the job done. But this is not a solution. Instead, it is a substitute for a solution. While integrating with other apps is undoubtedly great, efficiency is a lacking factor. 

We spend most of our time switching between multiple apps to get what we need. Our time is not being appropriately used for productivity. AirSend provides a solution to this. AirSend’s vision/mission is to build a contextual workspace that improves the quality of life, maintain productivity, and increase focus. 

We need a business communication tool where communication can happen seamlessly. But seamless communication is not all you need for a useful business communication tool. It would help if you also had the essentials, such as a place to track and manage tasks, file share and organization, and a place where you can keep important notes for later.

Of course, some tools carry these capabilities through the integration of other apps. The main difference between AirSend and other business communication tools is that AirSend introduces these capabilities through built-in functionality. In other words, users do not need third-party apps to get the job done. 

We believe that by introducing built-in functionality, users can maximize productivity and minimize context switching. Imagine a tool where 80-90% of the user’s focus is through one medium. That is what AirSend is. Through a simplistic and clean UI, AirSend delivers built-in capabilities of task management, video/audio calling, file sharing, note management, and centralized conversation through channels.

Finally, the convenience with AirSend is that it is available everywhere. Through desktop and mobile, users can stay always stay connected. 

Cisco

Image of Cisco WebEx main channel view

Cisco Webex Teams combines cloud software with business communication. Also known as Saas software. Cisco Webex Teams is a safe and secure platform that integrates with other business tools to help with user workflow. One of the more renowned aspects of Cisco Webex is its hybrid solution. 

The product offers multiple solutions, mainly to team collaboration, cloud calling, and video conferencing. With the cloud calling system, users can make calls from any device and any location. Cisco Webex offers its very own calling architecture, which gives users an easy path to the cloud. 

With Cisco Webex Teams, users can message, meet, schedule, share files, call, and brainstorm ideas through a whiteboard.

Cisco WebEx white board

Designed for a utility purpose, Cisco Webex positions itself as an ideal team collaboration tool. The product appeals to what most buyers look for: 

  • A centralized conversation space
  • Content and application interaction

While Cisco Webex seems to solve some solutions to team collaboration through built-in capability, they do not appear to solve all the challenges. One of which is native task management. Additionally, for setting up meetings and calendar dates, a third-party application is required. 

Cisco Webex Teams is a great software. It is an excellent alternative for those looking for team collaboration and outside integration. Users will find the product’s usability exciting with neat trinkets, such as built-in screen capture. However, the product is lacking in some elements. If we want to boost collaboration/productivity, shouldn’t communication tools focus on minimizing integration?

Having a conversation workspace results in high performing collaboration. But to get work done, platforms need tools (preferably native to the software/product) and a simple UI to help guide the conversation workspace. Having the essential tools and UI guide the flow of productive conversations also means guiding the flow of getting work done. 

Google

Image of Google Chat

Google is another SaaS software designed to combine cloud software with team chat. Like Cisco Webex, Google Chat is another possible solution for team collaboration.

Google Chat integrates with GSuite, which allows users to access and share files, and use all the essentials GSuite offers, such as Docs, Sheets, and Slides. The idea behind the product is to provide a more accessible alternative to user workflow by providing all the essentials in one.

One thing to particularly note is that Google Suite is a cloud office suite. Cloud Office Suites broke into the team collaboration/chat sector with a solution. This solution was to result in work getting done faster and smarter. Of course, we all want a tool that can enable us to get the job done with convenience, and that is what Google set out to do. Google Suite provides convenient solutions of:

  • Streamlining communication through email and chat
  • Carry meetings through Google Meet
  • Store and share files with a cloud-based server
  • Increase collaboration with GSuite itself (Docs, Sheets, Slides, etc.). 

To add to the convenience of collaboration, GSuite also offers third-party integrations. 

However, GSuite is not perfect. According to various reviews found on Capterra, there is a common negative theme: UI/UX. Multiple reports state the GSuite’s UI is clunky and usually takes users through a rabbit hole of complexities and confusion. Because of the poor UI, users also say that communicating with others is difficult. The difficulty in communicating with team members poses a negative impact on productivity.

After all, to ensure productivity, a platform needs a space for centralized communication. Google Suite is a reliable strong team collaboration tool. With advanced capabilities, users can save time switching between various apps to get work done. The only downside to the product is the complexity of the UI design.

RingCentral

RingCentral channel view

RingCentral is a communication platform designed to bring a unique communicative experience. The specialty behind RingCentral is its cloud phone system. The idea behind the platform is to reinvent the communication experience with a tool that does it all in one: Messaging, video calling, and audio calling.

Additionally, RingCentral takes their product one step further by incorporating teamwork solutions: task management, teams and direct messaging, integration of apps, and convenience. 

The platform is most known for its seamless and easy-to-reach communication via the cloud phone system. With RingCentral’s cloud phone system, users can check voicemails at a glance, set up local numbers, and flip calls to any device.

They are reinventing the communication experience with convenience, which results in a new form of communication—a form of communication where work can get done seamlessly. 

Image of RIngCentral

Though the platform focuses on effective communication, RingCentral oversimplifies its UI/UX design, making it more complicated. Users say that the overwhelming simplicity of the product leads to the confusion of many unnecessary features. In other words, there are too many non-essential features in the product. The product looks cluttered with too many openly available features. 

RingCentral’s unique solution, unified cloud communication, pushes the conventional thought, and propels the communication medium’s new standard. By also adding team collaboration to the product, RingCentral is an excellent solution for both small and large businesses. However, with an oversimplified appearance, the product’s complexity could result in a lack of productivity. 

Slack

Image on Slack webpage

Slack is a team communication tool designed to replace email. The platform functions through the integration of other apps. Slack wants to minimize and replace the time we spend buried in our emails. The solution to the problem is presenting all the information we need in one place: a channel. 

Through channels, users can absorb the information they need quickly and efficiently. Additionally, with the concept of channel organization, users minimize time spent browsing through their conversation history. Image a platform that has separate channels for everything: 

  • Announcement Channel
  • Social Media Channel
  • Marketing Channel
  • Threads

Users can make a plethora of channels they need. Efficient teamwork/collaboration succeeds through the incorporation of channel organizations. Having channels is excellent for organized communication, but it is not what propelled Slack to its repertoire today.

Integrations

There is a reason why Slack is called “The King of Integrations,” and that’s because it is the king of integrations. Slack offers over 500+ integrations. From Google Drive to Asana, Slack’s vision is to enable workflow with everything in one space. 

Image of Slack integrations

The concept of the product is impressive. Imagine a tool where you can quickly absorb information in a matter of minutes, while also tracking tasks and storing files through a third-party application.

That is what Slack is: a team collaboration tool powered by integrating with other third-party applications. The functionality of the product sounds simple, but when testing the product, there are some complexities. 

One of the more significant challenges to the product is that Slack is a communication tool. To use Slack, users need to sign up for many of the third-party applications that Slack offers. Some of these applications are also not free, which means putting more money toward external products.

The second biggest challenge is that Slack is not ideal for multiple clients. For example, let’s say you are a business that is sustained by client relationships. If you were to choose Slack as your ideal communication medium, you would need to have multiple Slack accounts to have a client-to-client relationship. 

Having the capability of making public and private channels, sharing files within channels, and having bots to help guide productivity is excellent. However, Slack lacks built-in capabilities. Instead, their concept of organizational readiness focuses on third-party apps.

Integrations are not terrible, but it is also not as efficient as we would like it to be. The reason is that we are not minimizing the context switching. We are still spending an enormous amount of time switching between various apps.

MatterMost

Image of MatterMost main channel view

Mattermost is an open-source enterprise team communication platform that provides organizations with messaging and file-sharing tools for web, PCS, and mobiles. The company enters the team chat market industry as the first of its kind at the enterprise level: an open-source encrypted chat platform. 

The problem most enterprise-level team chats face is the lack of security and privacy. Especially when developers send information-sensitive data through third-party apps. MatterMost provides the solution for DevOps and remote work:

  • The Cloud: deployable to both public and private clouds
  • Integrations and plugins
  • Atlassian
  • Encryption + Selh Hosting messaging
  • Security

MatterMost has the potential to further grow into a more robust and secure tool. Being open-source, DevOps and users can customize the product to whatever best fits their needs.

In four years, the platform has accomplished many of the common issues team communications faces. However, the product is not finished. There are still many upcoming features, such as call and audio (currently in beta). In the future, users can expect the product to be equal with the other highly ranked team communication tools. 

Microsoft Teams

Microsoft Teams

Microsoft Teams is a cloud-based solution designed for business communications to help teams manage chat, meet, file sharing, and team discussion. User workflow is also improved tremendously with the addition of Office 365. Boiled down, Microsoft Teams is three items: 

  • The Cloud (One Drive)
  • Office 365
  • Communication (teams and outlook)

Similar to GSuite, Microsoft Teams mission is to enable work getting done faster and smarter. However, like most tools that strive to solve all of the team collaboration challenges with a “simplified” solution, they lack a particular element; and that is designing a simple product.

Microsoft Teams follows this theme by also delivering a sophisticated tool. According to reviews on Capterra, most users agree that the UI to Teams is not well made, making the product’s usability challenging to use.

Additionally, according to a survey we made several weeks ago, users who used Microsoft Teams mention that the integration is not the best it could be. Especially with project management tools. 

Microsoft Teams has the right idea of combining One Drive with team productivity applications. It is a great way to change how employees work. But with a poorly made UI, changing how people work to be more efficient will be difficult. 

Symphony

Main view on Symphony

Symphony is a team collaboration tool made for the finance industry. One thing to note is that platforms designed to solve a specific problem or market to a particular audience, like Symphony, offer specific solutions. With Symphony, they are data encryption, compliance, and certifications. Symphony also offers various features: 

  • Bots and apps
  • Automated trade flows
  • Collaboration capabilities: messaging, file share, and conferencing

Lately, business communication tools that adhere to both internal and external usage gain traction to industries that involve finance, consultative advice, contracting, etc. Majority of the business communication tools we see now attract internal workflow.

But, few team chats have focused on the concept of business-to-client communication (external). Symphony is one of the few business communication tools that tackle the external business-to-client conversation. 

Symphony drives productivity with a kanban-like design, so users can place what’s most important first. Finally, the product is a great tool to have secure conversations with clients and enterprises. 

Unify

Image of Unify

Unify is the Atos brand for communications and collaboration. Unify’s product is Circuit. Circuit (Unify) enables organizations of all sizes to transform the way they collaborate, creating a more connected and productive workforce. This solution would result in improved team performance and business efficiency. 

Unify is also available through web and mobile collaboration. The platform features: 

  • Unified Communication 
  • Voice Messaging
  • Voice Conferencing
  • OpenScape Cloud/Business

One of the more desirable concepts to Unify is its ability to deliver more productivity with less complexity. The way the platform provides this solution is with the OpenScare Business. With its hybrid communication to its deployable cloud services. Like Cisco Webex and RingCentral, Unify also has its very own product line.

Similar to RingCentral, Unify presents a new kind of collaboration that focuses on communication. However, the product lacks some collaboration tools that could better help streamline communication. Some of the tools Unify is lacking in is task/project management and calendar management.

Unify is an extension of team/social collaboration. The addition of the OpenScape Cloud and hybrid communication is a nice touch. But again, with a focus on communication, some elements of collaboration are lacking. 

Wire

Image of Wire chat

Wire is a modern-day collaboration tool that meets advanced security and user experience. Similar to Symphony, Wire focuses on business-to-client and team-to-team communication.

What’s particularly worth mentioning is that Wire offers guest room access making it easy for client interaction to happen. 

Wire features: 

  • Personal and group chats
  • Conference Calls
  • Screen/file sharing
  • Availability status
  • Mentions 
  • Integrations

Wire allows you to securely add Calendars, Financial information, Development progress, Corporate News, or CRM information to conversations. With the focus and solution on security, users can send encrypted messages without fearing a breach.

Additionally, the simplistic UI design of the product makes it easy to use. Some reasons to consider Wire would be: 

  • Security/encryption
  • Guest Room functionality 
  • Integration

What do people look for in work communication tools?

Several weeks ago, we had surveyed what people looked for in team chat apps. The results were surprising. Below is a chart of what people look for in the current team chat industry. 

To find out more about the survey, click here

Summation

When looking for a business communication tool there are three common core capabilities that you need to consider: 

  • Integration/ built-in functionality
  • Security and compliance 
  • UX/UI
  • File sharing

These three capabilities are the makeup for business communication. With a common problem comes a unique solution, and a unique solution emerges a new form of thinking.

Each tool listed today provides its unique solution to a common problem that we face in the team chat industry. There needs to be a channel organization or space where centralized conversation can happen to encourage seamless workflow. Secondly, there needs to be some sort of easy access to integrations or built-in collaboration tools. Finally, there needs to be a tool that has a simplistic design. 

AirSend’s Mission

If we want to change the way people work, we need to address what is preventing us from being productive? We believe that one of the issues that prevent productivity is having too much context switching.

One-to-three hours of our day is wasted everyday switching between apps to get work done. The introduction of more built-in functionality would solve this problem. 

We use AirSend as our digital workspace for our marketing team. Even though AirSend is our product, we sincerely believe that AirSend can help your organization, too. Give us a try and let us know what you think!

AirSend is a versatile digital workspace to share files, send messages, and complete tasks. See how AirSend can help you.

Image of AirSend discover page.

We are back with another blog post on Discord vs. AirSend Design Edition. We recently wrote about Discord vs. AirSend Community Edition, which you can read about by clicking here. In this blog post, we are going to get a little bit technical on UI and UX capability on both community platforms. After all, when choosing the ideal chat/group software, two of the most important decision factors are UI and UX. 

Without further ado, let’s talk Discord vs. AirSend: Design Edition.

UI Design

UI is the design and visual appeal of a product, basically the user interface. Additionally, UI is used for branding, planning/creating product layouts (wireframes), typography, and visual design. You know when people say, “appearance is everything,” or “first impressions are the most important”? Well, it’s true. When deciding on a product to use, the first thing we notice is visual design. What and where are the layouts, the color chosen, the font, size, and color of texts, and even graphics.

More often than not, when a product does not catch our eye, we are less inclined to use it. Now that we have given an idea of what UI design is like, let’s take a look at Discord and AirSend.

Discord

Discord main channel view

Based on the first appearance, we can see that Discord’s UI is incredibly busy looking. On the right-hand panel, you can see a list of the members, moderators, patrons, and creators of the server, all in different colors.

Alternatively, on the far left side of the panel, there is a list of servers. Next to the panel of servers is another panel; which are the customized channels created for the specified server. There are also voice channels. In the middle is the conversation space. 

The great thing about Discord’s UI is that it is organized. However, having the layout super organized, leaves the product to feel and look a bit overwhelming to some users.

Additionally, servers that have a lot of channels with an amazing amount of notifications to them can appear exhausting to look at or even exhausting to check.

Finally, with servers that have over 200+ members, the conversation medium can appear daunting. This is especially true when you have multiple people chatting simultaneously on several channels. 

AirSend

AirSend public channel At Home Cooking

With AirSend’s UI design, users can immediately see that it is a cleaner look. There is not so much clutter compared to Discord. Instead of showing members on the right-side panel like Discord, AirSend has built-in functions. These functions are Actions, Files, and Wiki. We will explain those features in the UX section of this blog. On the left side panel, are channels. In the center is the conversation space.

Remember that the basic layout of Discord is the server, channels, and conversation space. AirSend eliminates the complexity that Discord presents by creating a simplistic layout. Instead of having three steps to getting to the conversation space, AirSend has two. Channel to conversation space. Having a simplistic UI allows for increased focus. 

Think about it. With AirSend, users can easily shift their focus from one context to another. The context representing the channels. With Discord, most users have a harder time focusing because for one the UI is busy, and secondly, it takes quite a few clicks to get to the designated conversation space. 

While both platforms are arguably designed for productivity, it all really comes down to what design you look for that can guarantee maximized productivity. Let’s get into usability.

UX Capabilities

UX short for user experience is a person’s emotions and attitudes about using a particular product or service. A person’s emotions and attitudes are influenced by the functionalities and capabilities of a product or service. Hence a cycle of user experience. It is also important to note that there are some attributes that make UX a success. Those are:

  • Valuable
  • Usable
  • Useful
  • Findable
  • Credible
  • Desirable
  • Accessible 

Usually having a product that carries these attributes are what defines a product successful. Let’s get into the comparison

Discord

Discord Warframe channel

Let’s get to the bottom line of Discord’s UX.  With Discord, you can, 

  • Pin messages
  • Hide members list
  • Tagging 
  • Mute notifications
  • Create invites if the creator of the server gave permission
  • Assign roles to everyone in the channel 
  • Create bots

In summation, Discord has a lot of capabilities and functions. Discord is ideally targeted to the gaming community, so having a complex design with access to code, create bots, assign roles, etc, is really helpful. But sometimes not all features are findable. I use Discord quite often, and until recently, I had no idea you could organize your servers with other servers.

As far as the desirable aspect, there are some things I personally still desire. Like, read receipts. Discord has no read receipts, so you don’t know when a community member, or a coworker, reads your message. Discord is definitely useful to a certain extent. The gaming extent. As far as usability, Discord can appear overwhelming at times, and still finding out new features after three years of using the software can be surprising. 

AirSend

Clean and Simple UI Design AirSend

So the golden egg with AirSend is that everything is located in one space. AirSend lets you seamlessly switch between channels, with a ready mind to focus. You can assign tasks to anyone who is in the channel, easily switch to organizing files, and working with others to creating a collaborative shared workspace.

There is also a public link feature for creating intimate groups of shared interests. Finally, there are customizable features to AirSend, such as uploading a channel background (great for branding) and uploading a channel logo. 

Results

AirSend and Discord are both wonderful products. AirSend exceeds Discord in terms of productivity. Discord exceeds AirSend in terms of community.

But, the bottom line is that UI and UX go hand-in-hand. Yes, there are specific attributes that make UI and UX  succeed in their own way, but without having the other element, it will become difficult for the product to succeed. 

One of our goals with AirSend is to deliver the ideal team chat tool. A tool that can be used to communicate with team members as well as outside clients. That being said, we know we still have plenty of work left to do. To further develop an excellent product, it requires feedback. Our solution: a team chats app survey. What better way to develop a product than by the voice of the people? 

We thought that by creating a survey on team chat apps, we would hear the most honest feedback of what people look for in a team chat app. We received some very fascinating feedback, and we want to share them with you. Please note that this survey does not pertain to AirSend or the company in any manner.  Additionally, we think it will be more exciting if we release the results to each question every week. Without further ado, let’s dive in with a bang and show the most impressive results.

Question Two: What do you look for in a Team Chat App?

Capture from Survey

As you can see from the results having a team chat app that is easy-to-use with a 58.33% vote takes the lead. After that comes, 

  • Collaboration/All the Above: 54.17%
  • Organization: 41.67%
  • Security: 37.50%
  • Design: 33.33%
  • Customization: 29.17%
  • Community: 20.83%

Hypothesis

Based on the results listed above, it can easily be concluded that the vast majority look for an easy-to-use team chat. From the graph above, we can speculate that most people look for a team chat app that is clutter-free, with the right amount of UI. Having this outlook will help users get work done faster. In essence, team chats that people love to use should also be easy-to-use.

As I’m sure you are already aware, we preach that AirSend is a simple and easy-to-use communication platform. So, seeing these results made us thrilled. As previously mentioned in other blog posts, we want to create a versatile uncomplicated team chat tool. A tool that doesn’t require over 500+ integrations, multiple accounts, and confusing UI’s and UX. 

We believe that with AirSend’s clean and simplistic UI design, the usability of the product will be effortless. We offer all the built-in tools required to help get work done faster, such as task management, a shared workspace (a.k.a.the wiki), and premium file storage. 

Did you know that we are offering AirSend Pro free for one year if you sign up before May 15?

Finally, we want to conclude that we use AirSend for our marketing teams. Even though AirSend is our product, we sincerely believe that AirSend can help your organization, too. Give us a try and let us know what you think!

AirSend is a versatile digital workspace to share files, send messages, and complete tasks. See how AirSend can help you.

Welcome back to our blog! In today’s blog post, we are going to do something a little different. We are going to list the top seven best team chat apps for Android. The ability to work from any device and any location is the new trendsetter in the work industry. This leads to efficiency and increased productivity. With that being said it is essential to have a team chat app that can work across computers, smartphones, tablets, and any other smart device out there. Here are our top seven team chat apps for Android: 

  1. AirSend
  2. Flock
  3. Slack
  4. WhatsApp
  5. Hangouts
  6. Telegram
  7. Teamwork Chat

Without further ado let’s dive into the seven best team chat apps for Android. 

AirSend

It is our blog post after all. And it would be weird if we didn’t believe AirSend was the ideal team chat app for all platforms. AirSend is an all-in-one do-it-all team chat platform that carries built-in file integration, built-in task management, and a built-in “about” section. AirSend also carries a clean and sleek UI design to enable easier usability. 

Further, unlike most other team chats, we have all your channels located in one place! No more signing in and singing out of extra accounts. Now you can easily switch between conversations with just a click of a button. Finally, at the top of a channel is your built-in tools bar for easy access and visibility to take care of all your business needs. Assign and complete tasks, copy and move files, edit your wiki, and manage your close-knit groups! The downside to AirSend is that we currently lack audio and video calls.

AirSend Android homepage view

Summation: AirSend is an easy, simple-to-use app that lets you have a seamless conversation with minimum context switching. With built-in tools and minimized integrations, users can now get work done all with a click of a button. 

Flock

Flock android app channel view

Created back in 2014, Flock is designed to make communication and collaboration effortless. Flock’s android app carries

  • In-app video conferencing
  • Google integration
  • Notes
  • Mailing list to all flock channels and team members
  • Bots- which are created as separate channels
  • Flock Assistant

And many more. We would be here all day if we listed all the features Flock has to offer. Flock’s users ID’s are also tied to a unique URL made for each user. A downside to the app is that unlike with AirSend, Flock doesn’t have a place for task descriptions. This can be a bit difficult if team members have multiple tasks and no context to go off of. Further, all features listed above are located on the top right corner of the screen, and from there takes you to another area of the app. As a new user, I found it a little confusing to maneuver through, as I wasn’t sure where each feature was taking me, and how to exactly get back to the channel I had made.

Image of Flock

There is also the choice to make a private and/or public channel, however, there are no given directions on which channel is public and which channel is private. Additionally, while looking at your tasks for one channel, you also have the option to look at tasks for your other channels, which as a design choice, can seem overwhelming. Finally, Flock allows you to create multiple teams with either the same email account you signed up with or a new account. 

Summation: Flock is a neat team chat tool that carries a bunch of features. However, with poor UI/UX design the app is hard to work with. Having a difficult app also makes it hard to communicate with others. Especially when communicating through different teams.

Slack

In Slack’s android app, the maneuverability is not that complex compared to the website. On the left side-bar panel, you have your threads, channels, and direct messages. However, as the same on their website, the app requires one sign-in per workspace. Each time you try to create or join a workspace from the app, Slack sends an email verification. This can be a bit frustrating when trying to talk with other clients and/or teams.

Sidebar channel view in Slack

Further, more often than not the signal-to-noise communication is extremely low. What this means is that your channel is continuously blowing up with what is most likely not important information. Finally, with the Slack app for android, there are no read receipts. 

Summation: Slack is a great team chat tool if you only have one team. They offer channel organization and integrations which makes the app a little difficult to get through, but it is much easier compared to the website.

WhatsApp

WhatsApp android app

Mainly used for casual conversation, this end-to-end encryption app is known to be a solution for team communication. Similar to Telegram, the premise is to have conversations. However, unlike Telegram, WhatsApp has more to offer. The app offers

  • Backup from Google drive
  • Can make phone calls
  • Can take pictures and record audio from the app
  • End-to-end encryption
  • Can do audio and video calls
  • Can set wallpapers
  • Export chat
  • Manage notifications
  • 24-hour stories

One of the major downsides to WhatsApp is that all media and pictures shared in the channels are automatically downloaded to the native galleries. As a personal user, it is difficult to try and stop this feature, and it becomes increasingly annoying. Finally, there is no task-management, which can be increasingly hard when you have multiple tasks. 

Summation: You should use WhatsApp if you do not mind seeing other people’s pictures and media in your galleries, like having conversations, video, and audio calls in a minimal design, and are able to keep track of tasks through another medium. 

Hangouts

Hangouts

Since Hangouts is a google app, it requires google sign-in. The neat thing about the Hangouts app is that you can seamlessly switch between email accounts. Similar when accessing your Gmail through your android. There are also features of a video call and status updates. However, the UI is lacking, and there doesn’t appear to be any direct access to GSuite from the app. This can most likely throw a wrench in someone’s productivity.

Summation: Hangouts chat is a great app if you carry the majority of your business through GSuite and Gmail. However, there is no direct access from the app to GSuite, so getting work done via google docs, sheets, etc, will require another device.

Telegram

Telegram

Telegram is the same premise as WhatsApp, but with fewer features that help get work done. The app also allows you to have private and public chats. In public chats, you can have up to 200,000 members and assign admins with different rights. They also have a similar UI design to WhatsApp. Finally, with all the features they mention on their website, it didn’t seem apparent through the app. However, compared to WhatsApp, the app seems to run smoother when hosting large groups. 

Summation: Telegram is a useful tool if you have a medium-size company. The app is also a good choice if you are looking for an alternative to WhatsApp.  The app does not carry a built-in task manager or a smooth way to share files.

Teamwork Chat

Teamwork Chat android view

Aside from AirSend, Teamwork Chat is the next best app for UI design. The app features SSO and Gmail Sign in. However, you first need to make an account online before even signing into the app. Teamwork Chat is more of a project-management website. That being said, on the website, team communication is not as important as project management. Though the UI is impressive on their website, the mobile UI, thankfully, is not as overwhelming. The app features: 

  • Chat channels
  • Direct conversation
  • File sharing
  • Integrations with Teamwork Projects

Through first time usage, it seems that the app is mainly for chats and nothing else. If there are project management tools built into the app, it wasn’t apparent. That being said being able to work from Teamwork Chat, may not be a viable option

Summation: You should use the app if you already have an account with them and carry the majority of your work online. The app is also useful if you just need an app to chat with your team. 

Results

There are many team chat apps out there for Android. However, we feel that AirSend is the best option. Three reasons why: 

  • Built-in task management- makes work getting done easier
  • Move, copy, and share files with built-in file storage- no more downloading files to your phone
  • Built-in Wiki- have everyone in your team stay up-to-date with upcoming projects, meetings, and more.

We use AirSend as our digital workspace for our marketing team. Even though AirSend is our product, we sincerely believe that AirSend can help your team too. Give us a try and let us know what you think!

AirSend is a versatile digital workspace to share files, send messages, and complete tasks. See how AirSend can help you.