Welcome back to our podcasts series! It’s been a while since we last made one of these, and with all the hubbub going around, we felt that it might be time to make another post on the latest podcast. Today’s theme is going to be productivity. Without further ado, let’s dive into the best three productivity podcasts of 2020.

Gary Vaynerchuck– GaryVee Audio Experience

With a rise in companies moving to remote work, it is only natural that we would feel unproductive. When we are at home, we don’t usually want to do things related to work. BUT, with Gary Vaynerchuck, vlogger, investor, and CEO, we are bound to feel some sort of inspiration to be productive.

The GaryVee Audio Experience is a podcast about getting work done through inspiration,  keynote speeches on marketing and business, interviews, fireside chats, and thoughts from Gary Vaynerchuck himself. The majority of his episodes are over an hour-long, but it is worth the listen to when working or even relaxing. In this blog post, we are going to focus on one of our favorite episodes to give you a feel of what the podcast is like. 

You Need to Focus on The Process

In essence, this 16-minute episode talks about how we need to block out the outside noise and focus on the process. Do not judge yourself. Make decisions, correlate it to your calendar, do not overthink, and make the right call at that moment, and just move.

Though the majority of his episodes are business and marketing-driven, his episodes can apply to anyone. Anyone looking to move forward, to be inspired, to make a change, and essentially to hustle. 

On to the next podcast.

Focus on This

At the title indicates, this podcast is designed to help you get focused and stay focus. Focus on This is the perfect podcast designed to help you stay productive. Hosts, Courtney Baker and Blake Stratton provide weekly 30-minute productivity tips, guidance, and more.

The episode we will be focusing on is episode 30: 5 tips for staying focused while working from home. 

Episode 30: 5 Tips for Staying Focused While Working from Home

In this episode, the hosts discuss why daily rituals are important, which components of your rituals can stay the same, ideas for how to replace workouts and family activities when your schedule is thrown off, the one practice everyone needs to maintain to help avoid distractions, and suggestions for finding the “focus spot” in your home. 

Some key advice that they mention is to one, double-down on rituals. Your morning and evening rituals can stay the same, however, learn how to shift from workday rituals to work-at-home ritual. In other words, figure out your workday startup, and transition it to working from home.

Secondly, lean on your big three. Your top three tasks that you will take on for the day. To be an overachiever, you should also list your weekly big three. The daily big three and weekly big three are the backbones of focus.

Finally, find your focus spot in the house. Where in your house can you get into the zone and work without distraction? We mention some ways on how to create the perfect focus spot, here.

Beyond the To-Do List

Beyond the To-Do List is a podcast series dedicated to providing tips and strategies for maximizing productivity in all areas of your life. Host Erik Fisher interviews people who are implementing productivity techniques in their own careers and personal lives. This podcast is a great listen to because not only does it feature successes, but it also features failures and the lessons learned from them. The episode we will be focusing on is Daniel Clark on Using Music for Better Focus, Relaxation, Sleep, and Meditation

Daniel Clark on Using Music for Better Focus, Relaxation, Sleep, and Meditation

In summation, Daniel Clark, CEO of Brain.fm, encourages focus, productivity, relaxing, etc, through an AI-driven music program.  The whole goal is to get you to feel focus, relaxed, etc. through music. The result is bringing out the best version of yourself.

Summation

There are plenty of podcasts out there that are great for productivity, and while we did not mention them this time, we do plan on making more productivity podcasts posts. We know we have barely scratched the surface of productivity podcasts. Stay tuned for another post on the next best three podcasts of 2020.

AirSend is a versatile digital workspace to share files, send messages, and complete tasks. See how AirSend can help you.

The ideal digital workspace should offer a combination of capabilities, such as communicating, sharing and task management, that enable you to get work done from any device and any location. Team chats and document sharing tools are an important part of a digital workspace. While workspaces are typically used in a group or team context, a personal workspace is a little bit different. It is a space of your own to organize your personal files, notes, and tasks.

Does such a place even exist? Yes! Check out our video below in which we show you how to build the ideal personal workspace using AirSend

How to Build Your Personal WorkSpace Using AirSend

The Works

In the video above we give the example of making a personal workspace for school. When it comes to school, one usually needs to know their schedule, assignments, future due dates, exams, and key points that their professor has said five times over the course of 50 minutes. AirSend gives you the capabilities to manage all that you need for classes in one place.

Another example can be having a creative workspace or even a work workspace. When meeting with your department, and your boss gives you some tasks to work on, AirSend can be your solution. You can now create action items on the spot, while also inputting notes to yourself as a reminder.

Further, if you are a fan of recording meetings, but do not like having to go through different applications to get the audio, you can now instantly upload your recording to AirSend. Instantly uploading your recording means that you now have one place to refer to your recording. In your own personal workspace.

How to Email Files to Your AirSend Channels

Share Images, Links, Videos, and Notes Across your Devices

Think of AirSend as a multitool. Multitools are the tools that do it all. AirSend gives you all that you need to make your personal workspace convenient, efficient, and effective.

With having a built-in actions list, you now have the ability to keep track of all your to-do’s. Having your own customizable notebook (wiki), also allows you to make mental notes to yourself, so you do not forget it.

Best of all, you can access AirSend across various platforms, such as desktop/mobile apps, browsers, and email. Similar to Opera Flow, AirSend allows you to share and keep links, images, videos, and notes across your computers and mobile phones. Think of it as a seamless connection between your phone and your personal computer. With seamless sharing, AirSend allows you to take your workspace-on-the-go.

Today, technology continuously evolves. The way we work, communicate, and interact will also continue to evolve. With this in mind, there should be an emphasis on workflow productivity. The questions we must ask ourselves is how or what can we do to further integrate technology into the way we work, communicate, and interact?

The answer: a digital workspace. AirSend, offers the ideal workspace that helps with personal or team organization.

AirSend is a versatile digital workspace to share files, send messages, and complete tasks. See how AirSend can help you.

In our previous weekly roundup, we discussed the latest trends in maintaining productivity. In summation to our last weekly round up, having breaks, eliminating wastes or unusable items, and maximizing soft skills are a few ways to keep the productivity train rolling.

In this blog post, we are going to list three more latest trends to productivity. In doing so, your productivity train will have another addition to its line. Let’s begin. 

Finding your Sweet Spot

Balance with two balls

Finding a sweet spot in your productivity is what will help you find a balance to all the tasks you have to do. In other words sweet spot= balance.

Most people often feel drained at the midpoint of their day because they put the majority of their energy to the tasks at the beginning. Because of this, most people’s output is drastically decreased. Having balance initiates equal input and output of energy to tasks throughout the day.

So, how do you find balance? Well, everybody is different. Some people like to take on their frog at the beginning of the day, and others like to start small then big. It is up to you to find your sweet spot in life. Balance your tasks the way you need to in order to result in greater productivity.

Positivity is your Friend! 

Having a positive outlook keeps your mind at bay from the stressful territories that wish to encapsulate your thoughts. It takes energy to be negative. Rather than putting that energy to negativity, utilize it towards your tasks.

Optimism comes naturally. The more one were to get done, the more accomplished we feel, and thus feeling great. Remind yourself that you can get the job done, or treat yourself to your favorite coffee. Keep your positive wheels turning by having or doing the things that make you happy. 

Wake up 1 Hour Early Everyday

Girl waking up in room and stretching

I know, I know. No one wants to wake up earlier than they have to, but believe us when we say this method works. Waking up one hour earlier gives you time to do things for yourself.

During this hour do the things that you want to get done for yourself. Read a book, make some coffee and watch The Golden Girls, or whatever show you like, lay in bed for an hour and organize your to-do list, color.

Basically, this hour is for you. Do something that will make you feel awake, ready to take on the world. Even walking or tending to your garden, if you have one, is a great way to start. Waking up an hour early gives your brain time to start turning its wheels, feeling motivated, and essentially feeling happy. 

Summation

There are plenty of hacks, tricks, methods, and tactics to become more productive. Of course, that’s our job to tell you what the latest trends are, so stick around for next time to see the latest trends. To briefly cover this week’s productivity motto: Implement balance, be positive, and wake up an hour early to start your day off right. 

AirSend is a versatile digital workspace to share files, send messages, and complete tasks. See how AirSend can help you.

Introducing AirSend’s new weekly theme…drum roll please…productivity trends!! Every Friday, we will be releasing a new post on the latest productivity trends that are happening in the world. We figured, instead of us giving you great advice, let everyone else give them to you. For more productivity advice, check out our podcast recommendation. Without further ado, let’s begin with the first current trend. 

Break Time! 

According to a recent study done by AtmanCo, quantity is no longer equivalent to quality. In other words, the more time you work (quantity), the less quality you produce. “Less can be sometimes more,” (Roy, 2019). Based on their study, it is concluded that taking short breaks to move around, stretch, socialize, or even contemplating a screensaver, “can increase concentration and performance at work,” (Roy, 2019).

Zero Waste

Two people recycling

What is Zero Waste you might ask? You didn’t? Well, we asked for you anyway. In the past year, Zero Waste has increased in popularity. Not only does it benefit the environment, but it has also been proven to make those who implement the strategy more productive. According to Mandy Gilbert, founder, and chief executive of Creative Niche, Zero Waste involves, “eradicating your workplace operations so that not one ounce of garbage goes into the landfill,” (2019). By taking on the challenge of Zero Waste, goals and challenges are created that can help bring your team together, i.e. bonding. Gilbert further mentions that setting goals and benchmarks is a great way to keep everyone involved, and therefore more motivated and connected to the cause. 

Maximizing Soft Skills!

Due to the ever-present influence of our new and upcoming generation, soft skills have become one of the top leading productivity trends. “Soft skills are the personal attributes, personality traits, inherent social cues, and communication abilities needed for success on the job,” (Doyle 2020). Essentially soft skills are similar to emotions, the ability to create and innovate, and characterize a persons’ interaction with others. The way soft skills implement further productivity is by allowing expressive creativity, communication, and leadership skills. After all, creativity leads to innovation. For more information on understanding soft and hard skills, check out this article, here.  

Summation

There are plenty of hacks, tricks, methods, and tactics to become more productive. Of course, that’s our job to tell you what the latest trends are, so stick around for next week to see the latest, latest trends. To briefly cover this week’s productivity motto: take breaks, get rid of unconventional work items, and embrace your creativity/soft skills. 

AirSend is a versatile digital workspace to share files, send messages, and complete tasks. See how AirSend can help you.

The top three 2020 health trends that can make it easier for you to achieve your goals.
The top three 2020 health trends that can make it easier for you to achieve your goals.

How are you doing? The end of January is a great time to check-in with yourself on the goals you set at the beginning of the year. Hopefully, we’re all still working hard at our new year resolutions. If not, no worries. This blog post is here to give you that extra push you need to keep going.

Whether your resolutions are to be healthier, increase work performance, improve financial well-being, or a combination of those, these top three 2020 health trends can make it easier for you to achieve your goals. Here are the top current health trends to increase wellness and boost productivity.

Trend #1: Meditation

Source: unDraw

Meditation has been mainstream a while now, and it remains a crowd favorite for everything from stress-relief to anti-aging. Other health benefits of meditation include:

As you can see, many of the benefits you can get from meditation have a clear connection to productivity.

So how do you start?

If you’re tech-savvy, there are meditation and mindfulness apps that can help. Two top-rated ones are Calm and Headspace. There are also many videos and articles with simple step-by-step instructions. Here’s a good one to start with: Go to Video >>>

No matter how you choose to start, the important thing is to do it consistently, even if it’s just three minutes a day.

Trend #2: Healthy Snacks

Source: unDraw

What is your go-to snack in the middle of the afternoon when you just want something to nibble? If your answer is a bag of chips or a candy bar, this next health trend is for you.

It’s easy to overlook what our snacking habits do to our health and work performance, but what you snack on can have a big impact. For example, most chips and candy bars are 150 – 200 calories per serving and high in carbohydrates. Eat a few per day and say goodbye to your fitness goals and hello to carb hangovers — both barriers to a healthy, focused, and productive you.

So what should you have instead?

Here are some alternatives that will satisfy your hunger and keep you healthy and productive:

Like most things in life, the key to healthy snacking is finding a good balance. Don’t be afraid to explore and keep switching it up until you find what works for you.

Trend #3: Fitness Challenges

Source: unDraw

Studies show a positive correlation between physical movement and workplace well-being and productivity. This isn’t surprising considering the benefits of exercise. Exercise improves sleep, mental health, and mood. It also tells your body to release chemicals that enhance brain structure and function.

We all know that we need to work out. The problem is getting ourselves off the couch. If working out feels like a chore or you’ve been having trouble getting started, a fitness challenge might help.

Fitness challenges appeal to our competitiveness. Many also come with the additional benefit of community support and accountability. Here are a few popular ones to consider:

Ready, get set, go!

Being healthy and more successful are the most common new year resolutions, and they go hand-in-hand. Taking steps to improve your mental and physical health will always positively impact productivity.

Wishing you a healthy, productive, and successful 2020!

The AirSend Team

AirSend is a versatile digital workspace for professionals to share files, send messages, and complete tasks. See how AirSend can help you as your business grows here.

We’ve all been there before. We experience the high of being productive, and then one day we just stop. We aren’t experiencing a crisis or anything (at least most of us aren’t), but we just experience the feeling of unproductivity. Telling ourselves to be productive isn’t doing anything, therefore we don’t. Well, that all ends now. Here at AirSend, we have come up with a list of disciplines that is guaranteed to keep the productivity train in motion. 

Stop Multitasking.

While the idea of multitasking sounds amazing, it actually slows down the productivity train. Having multiple tabs opens actually increases stress, and reminds us that we have unfinished assignments. Pace yourself! Take your time and create a schedule of what you will accomplish. In essence, learn how to manage your time. It’s not easy, but once you get the hang of time management, productivity becomes much easier.

Take Breaks.

While it may seem like taking scheduled breaks periodically is counterintuitive, it actually improves concentration. If you have a set of tasks ahead of you or a long task, scheduled breaks maintain performance levels. Give your mind a refresher. Taking 15-minute breaks three-five times a day is suggested. Lie down, color, eat, watch your favorite youtube video, knit, exercise, read, do whatever you need to do to relax and refresh yourself. Additionally, having scheduled breaks gives you something to look forward to. 

Add Aesthetics to Your Life.

Research shows that adding pleasing elements to your workspace can increase productivity by up to 15 percent. Add things that will make you smile such as, candles, knick-knacks, pen collection, motivational signs, whatever makes you happy. By having aesthetic, you will feel more inclined to be productive; simply because you have things around you that make you smile. 

Eat a Live Frog!

Mark Twain once said, “Eat a live frog first thing in the morning and nothing worse will happen to you the rest of the day.” It’s a metaphor, calm down. Don’t actually go hunting for a live frog. The ‘eat the live frog’ technique is actually an immense asset to productivity. Brian Tracy explains this technique. Summed up, your frog is the most crucial task on your to-do list. It is usually the task we tend to save for last or even procrastinate.

Well, according to Tracy, the key to reaching high levels of performance and productivity, is to actually conquer your frog first thing in the morning. “If you have to eat two frogs, eat the ugliest one first,” Tracy. In essence, if you have multiple crucial tasks, take on the hardest, or in this case the ugliest, one. “Discipline yourself to begin immediately and then to persist until the task is complete before you go on to something else,” Tracy.

Get Organized and Limit Distractions.

This is a two-in-one double-decker sandwich. Research says people who have messy workspaces tend to be less efficient and more frustrated. Note that being organized is different from having an aesthetic workspace. Aesthetics= happiness; similarly, clutter=sadness. To improve your mental help and work efficiency, retire all things unnecessary from your workspace; and this includes distractions such as cell-phones, iPods (if those still exist), books, lotion, chapstick, chargers, unnecessary tabs open, etc. If it helps, mute your notifications, so you don’t have a waterfall of notifications pouring down your screen. 

Follow these disciplines, and I guarantee your productivity train will be full-speed ahead. 

AirSend is a versatile digital workspace to share files, send messages, and complete tasks. With AirSend, we apply the aesthetics, multitasking, and organization. See how AirSend can help you.

How the AirSend brand came to be.
How the AirSend brand came to be.

Running a business has been described as “insomniatic,” “constant,” and “challenging.” It’s not for everyone, but for those who choose entrepreneurship, the process and result of creating a new brand and launching a product or service can be highly rewarding. The excitement and sense of accomplishment that come from solving a problem and sharing your solution with the world far outweigh the stress of never-ending coffee breaks and sleepless nights.

AirSend began as a desire to make something new that would help take us to the next level of success as a company with prior experience in file storage and sharing.

As with many bootstrapped start-up product launches, the story of AirSend is one of camaraderie, vision, and leadership. We went from product concept to MVP launch in four months and created a digital workspace for professionals and creatives that has already begun to garner high praise from users.

We wanted to share our story because we think it could be helpful to other entrepreneurs.

These are the lessons we learned through the process of creating the AirSend brand story to launch our MVP.

Lesson #1: Every good solution begins with a worthy problem.

The best products and services make your customers’ lives easier, and the way to do that is to solve a problem.

So how do you find a worthy problem?

We used three criteria to find our problem space.

  1. The problem needed to be personal — something the team could relate to with ease.
  2. The problem needed to be an issue faced by large numbers of people on a daily basis (thus generating the possibility of millions to billions of future customers).
  3. The problem needed to have a solution that we could provide which would have a transformative impact on customers’ lives by saving them time and money or improving their quality of life.

After extensive team brainstorming using our criteria as a framework, the problem we zeroed in on is context switching at work.

What is context switching?

Source: unDraw

Context switching refers to the act of jumping, or switching, between different tasks and apps. It requires significant mental energy and has been called a killer of productivity.

As a team, we experienced the negative impact of context switching on a daily basis when we created our first product — FileCloud, an enterprise file sharing platform that is currently used by millions of users in 3000+ organizations across 90+ countries. Working as a bootstrapped start-up meant that everyone was constantly juggling multiple tasks and apps to get work done. We also saw the negative impact of context switching on FileCloud customers since the product gave us an inside view on how people do work and share files.

Context switching was a problem that we could deeply relate to; it is a problem that is faced by almost everyone; and because of its large negative impact on productivity, creating a solution to this problem — which we did with AirSend — would have a transformative impact on customers’ lives.

Lesson #2: Have a clear vision so you know where you are going.

Once we had our problem, we needed to form a clear picture of our destination. We needed to give voice to our vision.

Vision is all about the future. It’s the North Star that guides you over mountains, across rivers and oceans, through seemingly insurmountable challenges.

When forming your vision, make sure it, like the North Star, is lofty and inspiring. A vision is what keeps the team going through those sleepless nights. It is fuel for passion and a guiding light that ensures everyone continues to work towards the same goal.

Our vision for AirSend is: Connecting People to Get Work Done.

We want to help people increase productivity — get work done better and faster. And we want to do that by making it easier to connect and collaborate by addressing the issue of context switching.

Research says context switching can cost up to 40% of your time (one to three hours of an eight-hour work day).

Imagine if AirSend helped reclaim just 15 minutes of productivity per day for 10 million people (just 0.14% of the world’s population). That would be 625 million productive hours per year, or $10.6 billion of additional productivity based on a median hourly wage of $17.00 per hour.

Even a small improvement to productivity can bring transformative benefits to society. If we can accomplish the above, then we will have achieved our vision.

Lesson #3: Choose the path you’re taking to get to where you want to go.

Source: unDraw

After homing in on our North Star, we needed to clearly define the road we were going to take to get there. This is where mission comes in.

While vision is all about the future, mission is about what you are doing right now and who you are serving to reach your vision. Mission is the strategy, the actions that you need to take on a consistent basis, to accomplish your vision.

While context switching affects all professionals, it is worst for freelancers, creatives, lawyers, accountants, and other professionals who work with clients. These professionals not only need to handle work context, they also deal with client context on a daily basis.

We decided to make AirSend about solving the problem of context switching for these professionals, so our mission became to build a people-centric digital workspace that is easy to use, fast, and functional so that professionals and their clients can get work done.

Lesson #4: Decide on your mode of transportation.

Once we had a clearly defined path, it was time to decide how we were going to travel that path — we needed to develop our guiding principles.

Guiding principles are an extension of your mission statement. They tell you how to execute your mission and give your team a solid vehicle to get where you want to go.

We believe that for a digital product to become beloved and iconic, it has to be blazing fast, immensely appealing, and of high value to its users. With these factors in mind, we decided on the following guiding principles to fulfill AirSend’s vision and mission:

Source: unDraw
  • Easy, Fast and Functional — Our product needs to be easy to use, fast, and functional at all times.
  • Exceptional Utility and Value Pricing — We will offer exceptional utility at a compelling price point to make our product accessible to as many people as possible.
  • Perfection with Purpose — We will work with purpose towards perfection in everything we do, from design to development and beyond. Perfection may be impossible, but we will never give up. That is perfection with purpose.

Lesson #5: Know who you are.

Source: unDraw

At the end of the day, who are you? In other words, what are your core values? Knowing the answer to that question has a huge impact on everything that you and your team accomplish.

Clearly defining your core values is essential. It is the final piece of the picture. Your problem is your reason to start the journey, your vision is your North Star, your mission is your path, your guiding principles are your vehicle, and your core values are you.

Without Odysseus there would be no Odyssey. Similarly, a team without core values isn’t a team.

Our values are that we are customer-centric and authentic. That means we strive to solve the difficult real-world problems that matter most to our customers, and we stay true to ourselves by adhering to that purpose.

Summary

Here is a summary of what we came up with after going through the above brand creation process.

Our Vision

Connecting People to Get Work Done.

We envision a world where professionals and clients connect and collaborate quickly and easily to get work done.

Our Mission

Our mission is to transform the way professionals work with clients by providing a people-centric digital workspace that is easy to use, fast, and functional.

Our Guiding Principles

  • Easy, Fast, and Functional — We ensure that AirSend is easy to use, fast, and functional.
  • Exceptional Utility and Value Pricing — We strive to offer exceptional utility at a compelling price point to make our product accessible to as many people as possible.
  • Perfection with Purpose — We work with purpose towards perfection in everything we do, from design to development and beyond. Perfection may be impossible, but we will never give up. That is perfection with purpose.

To see the complete AirSend branding guide, click here.

The journey continues.

Based on our vision, mission, guiding principles, and core values, we built a contextual workspace that brings all your conversations, files, and to-do lists into one place so that you can get work done better and faster. This workspace will save millions of hours for professionals who work with clients, improve their focus and quality of life, and help them get work done faster and more easily. But the AirSend journey is far from over. In fact, it has just begun.

One of the key pillars that has helped us create and launch a product successfully has been the work we put in to defining who we are and what we want to do as a team. Everything else — the meticulous work that goes into design, development, marketing — is driven and guided by the factors discussed in the lessons we’ve learned so far.

We hope that sharing our story helps you on your own journey of entrepreneurship.

Bon voyage! — The AirSend Team

Simplify your PBC lists with the right tools.
Simplify your PBC lists with the right tools.

What is a PBC list?

PBC (Prepared/Provided By Client) is a request from external auditors to clients for the things needed to complete an audit. Usually, this begins as a preliminary list to start the audit process. As the audit progresses, the list dynamically increases.

What does a PBC list include?

A PBC list includes the financial documents of a business like its balance sheets and cash flow statements. It also includes any calculations or documentation needed to verify revenue, expenses, loans, and other contractual obligations. Basically, any and all items that impact the business’ finances.

Auditors request the PBC list to ensure that all necessary documents required to complete the audit are in place. This allows the audit to happen smoothly. It also drastically decreases the time the auditor spends conducting the audit.

Source: unDraw

How is a PBC list formatted?

Usually, auditors prepare dynamic PBC lists in an Excel sheet, Word document, or Google sheet. The people responsible for putting the materials together then complete it by circulating it amongst themselves. Each entry is given a specific identification code and description which includes the auditor and custodian name and the date by which it is required. The codes and descriptions help everyone keep track of what is happening.

The actual PBC list materials are shared with auditors through email or a file-sharing platform which the auditors are given access to. The status of materials is then tracked by audit teams. Additional ad hoc requests that auditors make are communicated to businesses through various mediums like email or text. Ad hoc requests form the “dynamic” part of dynamic PBC lists.

Source: unDraw

What are some PBC list challenges?

Challenge #1: Decentralization

Process decentralization is one of the biggest challenges which businesses and auditors face. Decentralization leads to disorganization and confusion, especially when there are many ad hoc requests. Issues like duplicate requests, unavailability of custodians, misplaced documents, and difficulty recovering past audit documentation or references are common. Also, updating the list by matching available items to their respective identification codes and tracking every ad hoc request is a challenge.

Challenge #2: Security

Security can be another issue when documents are shared through a public file sharing service. It goes without saying that financial documents are some of the most sensitive ones for a business. Therefore, sharing them over insecure or unreliable channels can put the business at risk of security breaches.

Source: unDraw

Obviously, there is a great need for auditors and businesses to streamline and centralize the dynamic PBC list process and mitigate security risks through technology.

How can technology address these challenges?

Feature #1: Process Automation

A good way that technology can help handle dynamic PBC lists is to have automated emails and alerts sent when a document is needed and received. Automatic updates to entries in the dynamic PBC list can also help alleviate inconsistencies. These features would mean that the entire audit team has access to all necessary information at all times. Thus, no one has to waste time and energy with repeated follow-ups.

Feature #2: Centralized Dashboard

Another helpful feature to have is a clear dashboard showing the status of multiple PBC lists. That way auditors can easily see what is coming in and what is still in progress all in one place. That will lessen confusion and improve the efficiency of their audits.

Source: unDraw

If a platform can provide the features mentioned above, it will be able to help auditors and businesses achieve the goal of easy, fast, and cost-effective audits.

What is a way to easily manage PBC lists?

AirSend is a digital workspace that allows for clear and easy collaboration. With AirSend, businesses can share files, send messages, complete tasks, and get work done in one space. The ability to create actions with automatic reminders and see alerts in one place make it an ideal option to manage dynamic PBC lists.

Send Messages

Auditors and businesses can have seamless conversations in secure, private channels.

Organize Files

They can complete PBC lists by sharing and organizing files using AirSend’s powerful file management system.

Track Open Items

They can also easily assign actions to track and complete the lists quickly in one place.

Find Everything Fast

No more endless searching for documents or requests. Auditors and businesses can files and open items in seconds.

Source: unDraw

As tax season comes around, its good to know a little about how audits work. As you can see, the right technology can make audits easier for everyone. So what’s your experience with PBC lists? We’d love to hear about it, so comment below.

You can also find out more about AirSend here.

Introduction

As previously mentioned before, Airsend is introducing our very own book corner. Here, we read, research, analyze, and write about book suggestions that are beneficial to all industries. From marketing to real estate, to plain business, we offer various types of books that are fascinating reads, and no, we assure you these are not textbooks.

This week we are covering a Stanley Bing novel, “Sun Tzu Was a Sissy: Conquer Your Enemies, Promote Your Friends, and Wage the Real Art of War.”

One of the most exciting novels to read, Bing provides a whole new perspective to the philosophy of a once-renowned Chinese General. However, this book is not a philosophy book. This book applies the everyday workforce philosophy with a  thrill of satire, dry humor, motivation, aspiration, inspiration, and ancient philosophy. It is like military tactics meeting the workforce.

Throughout the novel, Bing proposes a new perspective: apply Tzu’s core philosophy and essence of military tactics to the workforce. Wild, huh? But it works! Though the book feels like a how-to guide to becoming a great leader, there is plenty of useful and inspiring information for followers as well.

There are nine parts in the novel, however, I will only provide a brief summary to two parts that we believe are the first step in succeeding: leadership. This blog will focus on, “Part One: Preparing Your Bad Self,” and “Part Four: Quashing the Sissy Spirit.”

Part One: Preparing Your Bad Self

“Fate is both Yin and Yang. It is ice. It is fire. It is winter and spring, summer and fall, and then winter again. Go with it. Go against it. That is victory,” Sun Tzu.

Bing, Stanley. Sun Tzu Was a Sissy (p. 5). HarperCollins e-books. Kindle Edition.

Analysis

Through each chapter in each part of the book, Bing provides a guided tour of self-improvement and conquering. Within these two categories, we felt that Part One was a calling. In the first chapter under part one, Beyond Yin and Yang: The Secret of Yinyang, Bing provides two real-person examples, Martha Stewart, who represents too much Yang, and Jerry Levin, who represent too much Yin.

In his analogical examples, Bing simplifies the concept. “Yang never drops its sword until death has made its decision who to take. Yin hopes that the other guy will die of a heart attack while he’s stabbing you,” ( p.6). However, if you combine the Yin and Yang together, you obviously get YinYang, which in its essence is winning, “It is Oneness, Sureness, Obnoxiousness. It is your warrior attitude. Beyond Yin. Beyond Yang. That’s so Old School. It’s YinYang. Get some,” (p.8).

After elaborating on Yin and Yang, Bing carries you into the next topic with a question that is also the chapter title, Are you Worth Dying For? (I’m Guessing Not). In summation, you must remember, you are your own army. You are not part of anybody else’s army, You create followers/supporters, not join them.

The last three parts of the chapter are dedicated to understanding the concept of “self-love,” and having people love you. The People’s Fate Star: You! Essentially, companies are usually deemed successful based on the quality of leadership. With leadership comes with having supporters- i.e. a company’s CEO who has loyal workers who are determined to achieve overall success. Why? Simply because they have respect for their leader.

Part One is a great starting point for readers as it is the focal point of the novel, and sets the overall tone of how this book turns out. Bing first tells you indirectly that you are not worth dying for, along with the secret of success, and then transitions to qualities of a leader through admiration of yourself, and then finally concludes that with becoming a leader, general, or CEO, you determine the outcome of your life and work. 

Part Four: Quashing the Sissy Spirit

“If it is not to your advantage, do nothing,” Sun Tzu. 

Bing, Stanley. Sun Tzu Was a Sissy (p. 86). HarperCollins e-books. Kindle Edition.

Analysis

The first chapter to part four is titled, Angry You, Invincible You. With a reference to the Three Stooges, Bing highly emphasizes that “other than patience and a hollow leg, anger is the single most important personal attribute that a warrior can possess. On a business terrain, the player who fights without anger is at a distinct disadvantage, because the real guns out there are furious all the time,” (p. 89-90). Anger, of course, is done best in moderation, which leads to Bing’s next topic, Finding your Button.

Through the process of finding your button comes the five-step progress of producing a sustained amount of anger.  A particular statement I found interesting and believe to apply to everyone is that “anger,” which in the professional terrain is transposed into competitiveness and determination, is sustained through the idea of having a competitor. The idea that company adversaries have the possibility to become more successful than the other, is, put simply, outraging. However, this concept of anger and competition has been around for a long time. We have just failed to use it to our ability.

The remainder of the chapter deals with relishing in competitors’ weaknesses, and what it takes to bust a move so to speak. “Great warriors may also lurk before they leap—but they have the capability, the need, to bust a move and make something happen,” (p.101).

Summation

As reiterated before, much of this book is dedicated to creating an excellent leader. However, there is also plenty of information on how to become a successful person in a company for those who do not aspire to be leaders by giving them the qualities of a leader. In other words, confidence. Bing’s analogies, references, and philosophy could be applied to entrepreneurs, aspiring leaders working under someone else, or the one-man-band type who carries their own clients.

We believe the purpose of this novel is to provide qualities of leadership to every aspect of society.

“Sun Tzu Was a Sissy,” is a comical, enlightening, and intrinsically knowledgeable book that enriches and inspires each reader to become their own leaders one day. What do you think society would like if all we had were leaders?? 

AirSend helps entrepreneurs create a versatile digital workspace to share files, send messages, and complete tasks. See how AirSend can help you.

“We are bringing productivity towards you.”

Welcome to the productivity corner! In the blog posts, we break down our top three productive podcasts that are sure to leave you feeling, well, productive. For more insight on how to feel productive, check out our other blog posts. Surely, you are aware of what podcasts are and how they are beneficial, so I will not waste another sentence explaining why they are great for productivity. Instead, I am going to blow your mind away with the three podcasts that will change the way you live your life. Here are our top three productive podcasts.

Getting Things Done

Hosted by David Allen, author of, “Getting Things Done,” (how original), uses his GTD system to help listeners achieve what he calls a “mind like water.” Among the various topics discussed: technology, creativity, and improving mental flow. What is GTD you might ask??

Well, “GTD is a personal productivity methodology that redefines how you approach life and work,” (Allen, 2019). GTD is compromised of five-steps: Capture, Clarify, Organize, Reflect, and Engage. To find out more what each step is comprised of, click here. Here are some episodes we suggest for first-time listeners:

Episode #40: Best Practices of Email Communication

We all know that checking emails is murder to our production levels. I didn’t check my email for a day, and I had 40 unread messages, and I’m sure there are others who have more! It’s madness! Okay, well, it’s not that bad, but you get the idea. In this episode, “Coach Kelly Forrister focuses on the best practices of email communications with others,” such as writing and using appropriate subject lines and messages, for the ultimate efficiency, and therefore productivity.

Episode #36: Overcoming Procrastination

In summation, this episode involves David Allen outlining the sources of procrastination and talks about the ways to overcome it. Definitely worth a listen, as this episode gauges the levels of procrastination and how they disturb the levels of productivity. GTD is a great podcast to listen to during lunch, as that is usually when productivity levels plateaus. GTD is on Spotify, iTunes, Stitcher, Google Play Music, Soundcloud, and Libsyn.

Though GTD heavily promotes its content, it is still great content. Also known as efficient time management, GTD promotes the idea of recording planned tasks and projects. From recording the tasks, you break each task into actionable work items. Here at AirSend, we do the time management for you. We give you the ability to efficiently organize your tasks, create channels, and implement efficient communication. In essence, AirSend is the lifehack for the GTD system. On to the second podcast.

The 5 AM Miracle Podcast

Rated as the #2 Hottest Productivity Podcast by Inc. Magazine, the 5 AM Miracle Podcast is all about dominating your day before breakfast by developing powerful early-morning habits and rituals. Speaking of breakfast, you should also dominate the day with our top three breakfasts-on-the-go. You can eat while listening to this amazing podcast.

The 5 AM Miracle is a one-of-a-kind podcast that carries the duality of productivity and inspiration. For first time listeners, we recommend listening to the episode that defines the essence of productivity: The Castle I’m Building and Why You Need One Too. 

Episode #311: The Castle I’m Building and Why You Need One Too

Throughout the episode, Jeff Sanders, the host of The 5 AM Miracle, discusses the difference between a castle and an empire. From there he discusses the 10 components of a well-built castle:

  1. BluePrint for the ideal goal
  2. The belief that the end goal is possible and worth pursuing
  3. Alignment with your skills and interests with the castles requirements 
  4. Acknowledgment that takes years to complete
  5. Resources that you need today
  6. Implement a tracking system to monitor your progress 
  7. Network of educational materials to learn from 
  8. The willingness to evolve and change the plans as the castle is built 
  9. Willingness to start over and over again 
  10. Willingness to tear down the castle when the time has come

Think of your castle as your kanban or scrum board – effective for organization and production. Your castle is your comfort zone. Your comfort zone is where you peak at productivity. You can find this episode and more on Spotify, Apple Podcasts, and Overcasts. Onwards to out last productive podcast.

TED Radio Hour

To end on a surprising and exciting note, the TED Radio Hour podcast curates the best TED talks and puts them together in an episodic format. Though it’s a show about ‘anything,’ there is an underlying theme that connects all the stories.

Consider these episodic podcasts to be full of information that can pass by the time or a substitute for relaxing music while doing work. TED Radio Hour is one of the few productive podcasts that incorporate informational storytelling. For beginner listeners, try out this episode: Inspire to Action. There you have it, folks. These are the three productive podcasts we believe will prove beneficial to get you through the day.

AirSend is a versatile digital workspace to share files, send messages, and complete tasks. See how AirSend can help you here.