When was the last time you created a note? Was it today when you wrote down a grocery list on a napkin, or maybe yesterday at a meeting with a client? Writing down information that we want to remember at a later time has been ingrained in us since our days in school. That is why we knew we wanted to include a Wiki, or Notes, section in AirSend even when we first started developing the app.
Since those days, the Wiki has improved leaps and bounds, now including capabilities like the ability to share pages using a unique link. Here are a few other cool things you can do with your AirSend Wiki.
AirSend Wiki Ideas
Take Notes on the Fly
If you’re someone who’s always on the go, the ability to take, save, and share notes from your phone is great. You can also quickly and easily search for notes later, so you never lose anything again.
Develop and Share SOPs
Many of our clients use the Wiki to create and share business SOPs. Some even have an SOP Channel where they have written all of the SOPs in the Wiki and added their employees. If you’re using AirSend for your business, this is a great use case.
Create a Guidebook
Related to developing and sharing SOPs is creating a guidebook on something. What are you an expert in? Is it baking? Machine learning? Cheap travel? Whatever it is, you can write a guidebook about it in your Wiki and share it with the world.
This final idea is something we personally love about AirSend’s Wiki. We have used the Wiki to collaborate on articles, email campaigns, and so much more. It’s a great collaboration tool that lets everyone write down ideas that we can then discuss in real-time using the chat section or AirSend’s voice and video calling.
These are just some of the many possibilities out there. How do you use AirSend’s Wiki section? If you’d like to talk to us about how you use AirSend and be featured in the AirSend blog, please contact us.
We recently had the chance to talk to Derek Neuts, Software Developer and Founder of IronGlove Studio, a full-service boutique agency specializing in data-driven, holistic design services for websites and applications. He provides a keen review of how AirSend supports collaboration and project fulfillment for his small business
Here’s a transcript of our conversation (edited for clarity):
ME: Can you tell me a little bit about what you do and how you’re using AirSend?
DEREK: I own a small web development software firm. There’s somewhere between, I think 12 or 13 of us here right now. So we’re small, super small. But you know, we take quality over quantity, and we’ve been growing for the past three years.
What I really wanted was a way for everybody to collaborate on each project. My team is distributed. Most of them are offshore, but I have some U.S. contractors, and it works out really well, because now we’re able to get in there. There’s no lag, it’s super smooth. The interface is very simple, and nobody feels like they need to be a network administrator to figure this out.
For the small guys like me, we need a solution that has a degree of affordability or free for a period of time to kind of get into it, to see if you like it without purging a lot of money out. I just feel like a lot of these solutions are geared towards enterprise customers and very few solutions were geared towards small, working agencies.
ME: Which parts are you finding that you use more, and then which ones are you finding that you use less?
DEREK: I set up a group called “agency”. The agencies are set up so I could notify all three of them that something specific to them. It’s really helpful to have groups like that. I have another group just for me, for internal notes and documents. Then I have another tab of groups called client projects. I have seven channels, and that’s kind of helpful because, with a smaller team like ours, certain people are working on certain projects. I assign them to those channels, and I can make them aware of certain tasks, like contacting the client or discussing budgets. Or just general project updates.
We’ve shared files, and maybe once so far I attempted to use the telephone option to have an in-person conference. It was easier than getting a zoom link; It’s like, ‘I need to talk to you and you’re 4,000 miles away, let’s just talk real quick’.
I like the Wiki, by the way, I’m going to start using that to note procedures for certain clients in each one of those channels, to remind them, ‘this is where you go to find this.’
I feel kind of like I found a home for the team; the biggest seller is the interface.
AirSend is a versatile digital workspace for professionals to share files, send messages, and complete tasks. See how AirSend can help you as your business grows here.
Advancements in technology have led the sales industry to consider how these new capabilities can benefit the sales process. This can help enhance the experience for both potential customers and sales teams. With many different industries implementing innovations such as Augmented Reality and Virtual Reality (AR/VR), Digital Sales Rooms (DSRs) have become common among sales teams.
The increased focus on sales technology provide huge benefits. It can boost remote selling efforts and can add value to the buyer-seller interaction by creating better engagement with buyers.
With digital sales rooms, companies can showcase their offerings and distinguish themselves from their competition across geographical boundaries. Not only that, using DSRs can give companies valuable insight into what actions and content best increase sales.
Now let’s look at the definition of DSR, its use cases, and some of the best digital sales rooms of 2021.
What is a Digital Sales Room?
Sales teams present content to sales prospects in a client content portal called a digital sales room. Basically, it’s a shared space between potential customers and sales teams where prospects learn what is being offered and decide whether or not they want to purchase that product or service. Digital sales rooms also provide key, data-driven insights to sales teams that can be used to improve their effectiveness.
In the current market, gaining an edge over competitors is essential for any sales team to succeed. To do this, teams can deploy DSRs to increase engagement with sales materials and better understand prospect behavior.
Here are the two primary ways in which a DSR work.
Sales teams add proposals and other content into a singular repository.
Prospects gain access to the repository, and the technology tracks their activity. Activity tracked can include the pages they viewed, the time they spent on each page, and so on.
The Many Uses of Digital Sales Rooms
A digital salesroom can work wonders on the sales process and significantly improve performance in several different ways. A successful DSR improves these aspects of the sales process: buyer engagement, data collection, and buyer/sales team collaboration.
1. Better buyer engagement. DSRs can tell you whether or not a prospect has taken a look at a shared document. This can prompt the sales rep to take the next step accordingly to ensure that the prospect remains engaged.
2. Tracking customer behavior. DSRs also keep tabs on how much time the buyer is dedicating to each page. So sales teams can note buyer behavior and respond accordingly.
3. Tracking shares. Another useful data collection feature is that sales teams can keep a record of what content is being forwarded using DSRs. This can be a great way of capturing new contacts.
4. Greater buyer empowerment. Unlike traditional remote-selling methods with tedious email threads, DSRs are more interactive and customized. That makes buyers more likely to be engaged and share the content with others.
The Top Digital Sales Rooms of 2021
We’ve discussed what DSRs are and what they can improve about the sales process. Next let’s take a look at the best digital sales rooms available now.
JourneySales has been at the forefront of account-based selling solutions for quite some time. One of the first to create digital sales rooms, they have launched several versions of their “Smart Rooms,” which they define as “private digital collaboration spaces,” enabling sales teams to provide customers with a private and personalized experience.
This AI-powered Sales Enablement Automation Platform allows sellers to create a highly intuitive digital salesroom that facilitates document automation, content sharing and management, and internal communication, among numerous other features. The “stories” feature wherein content can be categorized into collections is a unique touch.
Though proposal-centric, this platform does have support for a variety of marketing content. It comes into action from the first moment of contact with the prospect for a truly personalized feel. The real-time alerts keep the sales team updated about the prospect’s viewing activity, allowing them to act timely and close the deal.
This customer collaboration platform focuses primarily on financial institution services for which it has been awarded “Best Digital Banking Solution Provider.” As with most other DSRs, Moxtra can be used either as a standalone tool or an existing website or application extension. The UI is intuitive and intelligent and supports various functions such as secure messaging, hosting or attending video conferences, managing disclosures, signing contracts, and so on.
A less expensive but still fully-featured version of Moxtra, AirSend provides secure messaging, voice and video calling with screen-sharing, fast file sharing, and more. Sales teams can also create templates so that they do not have to re-upload common files every time they approach a new prospect. Gmail integration, Office 365 integration, and full search capabilities are other features that make AirSend an excellent choice for a DSR.
Tact.ai is a feature-rich DSR option. It provides CRM solutions that are simple and customizable. Users choose between several different product offerings: Tact Assistant, Tact Hub, or Tact Portal. The easy-to-use UI provides customers with a “WhatsApp-like experience” with support for secure messaging, e-signature, file collaboration, video conferencing, and other features.
With a focus on ABX and ABM, this platform brings to the table micro-targeted campaigns and a highly personalized experience tailored to the needs of each customer. Folloze integrates seamlessly with quite a few CRMs like SalesLoft and Salesforce.
The correct implementation of digital salesrooms, like any other tool, can be a game-changer for companies and give sales teams much greater control over the sales process. Several platforms currently offer a collaborative workspace through which sellers can engage with buyers and showcase their products. You can go for any of the options discussed in this article or choose a more suitable platform for your use case.
For many businesses, setting up a functional team communication solution has been a priority in recent times. With many people working from home, teams need easy and flexible communication and collaboration tools that let them send messages, share files, have audio and video calls, and integrate with third-party tools to maximize productivity.
Thankfully, there are many different apps for team communication to explore to find the perfect fit. These apps come with a range of different features and price points to help teams thrive.
In this blog post, we’re going to take a look at some of the best and most widely-used team communication apps. These apps specialize in team communication, collaboration, and important third-party integrations. They are all-in-one solutions for team communication for you to choose from based on your unique requirements.
Years ago, Slack pioneered the transformation of team communication apps from simple chat tools to fully-featured collaboration solutions. Since then, they still enjoy one of the highest market shares in workspace collaboration apps.
Slack is available on Windows, macOS, Linux, iOS, and Android and has a web client. The Slack workflow, which has been replicated by other solutions, breaks up communication into categories called threads, channels, and workspaces, allowing for granular control over classification and organization of communication. These can be access-controlled for better management. Slack also integrates a powerful search feature that allows users to find relevant communications quickly.
The most notable feature is the 1400+ third-party interactions that can open the door towards various functionalities. The integrations make Slack a good choice for many use cases since they allow for workspace customization.
The free tier of Slack lets you save a history of 10,000 messages, allows unlimited users, and provides a total of 5GB of file storage space. With the free plan, you also get a maximum of ten integrations. If you want more integrations, guest accounts, and support for multi-user video conferences, Slack has various paid tiers (starting at $6.67/month) which can make sense for you. Higher plans include features like improved security, 24/7 support, and a 99.99% uptime guarantee.
AirSend is a new product that brings several modern, innovative features to the table. With support for text chats, audio and video communication, and conferencing built into the platform, it is easy to set up essential communication for teams. Also integrated is a valuable task manager that can help users manage projects.
The UI is simple to use and incorporates modern, minimalist elements for easy navigation. A unique feature that can be used in a host of creative ways is public channels which can be used to start a community, crowdsource ideas, or gather feedback. People can be invited to this channel by using just an email invitation. Another helpful feature is the powerful search, which can help users find important files, messages, and notes within a few seconds.
The library of integrations is not as extensive as Slack, but AirSend still manages to bundle crucial integrations that can extend the product’s functionality. Out of the box, you can enjoy integrations with popular services like Office 365 and Gmail. Further integrations can be enabled to enhance cross-compatibility with popular solutions.
Most of these features are available in the free tier, while the paid plans are relatively inexpensive (starting at $4/user/month). Moreover, every new user is offered one whole year of the paid plan as a free trial, letting users get into the depths of the platform before making a purchasing decision.
When it comes to team communication apps, Microsoft Teams is a popular choice that was initially created to help Office 365 users interact. Over time, Teams has grown into a full-featured team communication platform with support for collaboration and third-party integrations.
Since many businesses already use Office 365, it seems convenient to add Microsoft Teams because of their seamless integration. Teams offers 10GB of team storage and 2GB of storage per user and allows unlimited channels, searches, and messages. There is also bundled support of up to 300 users and audio and video conferencing with up to 250 participants at one time.
Teams supports integration with more than 140 services, along with integration with most Microsoft solutions. You also get a host of other features, like inline message translations and meeting recording with transcription.
It is important to remember that many of the more advanced features are only accessible once you purchase an Office 365 subscription, which can get expensive at $5/user/month or $12.50/user/month depending on whether you choose Business Basic or Business Standard.
The developers of Flock attempted to take the Slack model and improve it while preserving the features that resonated with users.
Flock has a communication grouping structure very similar to Slack, with native support for group chats, audio and video calls, conferencing, and screen sharing.
Flock also integrates some exciting features like to-do lists and polls, features known to boost creativity and efficiency in team communication. These features require third-party integrations in most other solutions, including Slack.
The UI is clean and easy to use, and the free tier includes unlimited integrations and complete message history, another exciting aspect you find in AirSend but not Slack or MS Teams. The paid plans, which start at $4.50/user/month, are less expensive than popular alternatives like Slack but more expensive than AirSend.
When it comes to team communication apps, these are the best ones available right now. Between Slack, AirSend, Teams, and Flock, the entire gamut of features and functionalities needed for team communication are covered. Which one you choose will depend on your exact use case and requirements. Looking for endless integrations? Slack is the app for you. Want a simple, zero set-up required app with all the essentials built-in? AirSend is what you’re looking for. Use Office products all the time and want something to add on to that? Microsoft Teams is an obvious choice. It’s all up to you.
Truth be told, as long as taxes are filed with no issue and bookkeeping records are complete, most of your customers and prospects won’t see much difference between you and other accountants. So how do you grow your accounting business? You need to make sure that you truly stand out from your competitors.
Beyond the usual ways to get the word out, such as running ads and getting involved with your community, you also need to exude an image of expertise and create a seamless customer experience for future referrals.
Here are five ways that you can do that.
5 Ways to Grow Your Accounting Business
Show up as an expert and thought leader.
You want to be known as the go-to accountant for anyone who needs help within your community. To do this, you need two things:
Useful accounting knowledge to share with others.
A public platform to share the knowledge you have.
If you develop your expertise in accounting and share it with others, people will consider you an industry thought leader. Now you may be thinking, “ I’m already an expert, but how do I share that with other people?” In other words, where do you find a public platform, or how do you build one?
There are many ways to build your presence as an expert within your community and online. You can write blog posts, white papers, and books that offer helpful, easily digestible accounting advice. You can also offer commentary on the latest financial trends and news in the form of videos or articles for magazines and newspapers. Podcasts are another great way to establish presence and reach new people.
As you can see, becoming an accounting thought leader can require a significant investment of time and resources. However, once you have found a process what works for you and built your platform, the rewards can be unimaginable.
Offer valuable content.
Related to becoming an industry thought leader is offering valuable content to your community and the world at large. Once you have created long-form content like a blog post, white paper, or book, the easiest way to get people to read it is to share it on social media and through an email campaign.
Take advantage of the various social media channels to connect with your customers and get your prospects’ attention. A great platform to try is Twitter. Building your audience and nurturing them on Twitter means that you will have the opportunity to share valuable content with them. You can also encourage them to retweet your posts to help spread the word.
Accounting Content Creation Tip
No matter what content types and platforms you choose, always remember who your intended target market is. Who are the people most likely to pay for your accounting services? What age range are they, how do they find information, and what are their interests? While most of your content should be accounting-related, you can also mix in some fluff, like jokes or holiday posts, that resonate with your target audience.
Use automation for your business.
Automation for your business is essential. By automating as many of your business processes as possible, you are freeing up time to focus on what matters, whether that be solving tough accounting problems or spending time with family. The work you do will also be more accurate and efficient.
There are many apps out there that let you automate various aspects of your business. When it comes to content creation, Grammarly can make writing and editing much less of a struggle. Buffer or Hootsuite are great social media scheduling tools that can help you post to your social media automatically. And AirSend, with its easy file sharing and template function, can make onboarding new clients a snap.
In addition to saving you time, using the right technology will also impress your customers and make their experience better. An excellent customer experience will lead to our next tip on growing your accounting business: referrals and recommendations.
Get referrals and recommendations.
Another way to grow your accounting business is to maximize the use of referrals and recommendations. Consider the big picture. If you were looking for lawyer, doctor, real estate agent, or other service provider, you would ask your family and friends, right? The same goes for other people looking for an accountant.
Making sure your current customers are happy is one of the best ways to grow your accounting business. Then you can ask those happy clients to remember to refer you to people who might need your services. You can also ask them to write a positive review for you on Google or Yelp and/or provide a testimonial for your website and social media pages.
Always try to exceed expectations for every customer that you have. This way, they will be more likely to take the time to talk positively about you, whether that be in-person with family and friends or online through reviews and testimonials.
Finally, always stay in contact with your past and current customers through occasional emails and phone calls. People can’t refer you to others if they don’t remember who you are.
Grow your network.
Whether you do it online or in-person, expanding your network is important for any type of business owner. There are a lot of ways to do this. You can volunteer, host dinner parties, attend networking events, and more. The possibilities are endless when it comes to meeting new people.
When networking for business purposes, always remember to bring multiple copies of your business card and show up in a professional manner. Remember that you are there to let people know that you can help them with accounting. Not to unwind, drink your troubles away, or gossip about your neighbor’s new boat. New acquaintances should leave the interaction with your business card and the impression that you are knowledgeable and pleasant.
Growing any small business can be hard, especially in the beginning when your client list is small and business processes are still uncertain. However, once you get your bearings, the possibilities are endless! We hope that this post will help you achieve your goals as an accountant and business owner.
Since Discord was banned in the UAE, many users previously on the platform for gaming and team communication have had difficulty finding a new service to replace it. The problem is that finding a service that closely resembles the features, functionality, and UI of Discord so that they do not have to learn a whole new platform from scratch can be a time-consuming and frustrating process . Unfortunately, team communication solutions are often different from each other, and it is virtually impossible to find an alternative that is similar in every way.
However, there are quite a few Discord alternatives in the UAE that sport reasonably similar features and work for the same use cases with just a few tweaks. If team communication features are what you need the most, these alternatives will work perfectly for you.
Let’s take a look at some of the best Discord alternatives in the UAE.
What are the best Discord alternatives in the UAE?
The new video conferencing and team communication solution replacing the older, phased-out Hangouts, Google Meet is a capable contender that can fill in for Discord in the UAE with a host of convenient capabilities. Over time, the Google Meet platform has become enriched with updates and new features. Currently, it is one of the most popular team communication solutions in the market.
Text communication on Google Meet is very similar to other team chat apps, and the platform supports audio and voice calls and conferencing with up to 150 participants. Recent additions to the feature set include hand raising during conference calls and breakout rooms for categorized communication.
A significant new feature is tile view, enabling participants to see tiles of all other users in a call. The platform now also includes support for creating polls and Q&A segments. Overall, this is a viable alternative for Discord in the UAE thanks to its easy access and simple interface.
A relatively new solution that is already gaining popularity due to its excellent feature set and easy usability, AirSend can be a great choice if you are looking for Discord alternatives in the UAE. AirSend brings many features to the table, including voice and video calling, integrations with third-party services like Office 365 and Gmail, and collaboration tools that can be put to good use for many different use case scenarios.
With AirSend, you get a clear and simple UI that is easy to understand. This is great if you want a chat and collaboration solution that is quick to transition to from Discord. There are Channels in which you can invite users and share a chat space, voice and video calling with screen-sharing, task management space, and other tools.
One great feature in AirSend is the ability to create public channels in addition to the usual private channels. This allows you to create communities with people both inside and outside of your circle by sending an email invite or sharing a channel link. The generous free tier contains most of the essential features, and every new user gets one year of the Pro plan free of cost.
For gamers, an excellent Discord alternative in the UAE is Steam Chat. Many gamers already use Steam as their game platform of choice, and the Steam app has a chat client built directly into it. This contains many of the basic features of Discord and can be pretty helpful during intense team gaming sessions.
With Steam Chat, you can announce your online presence and maintain a list of friends while receiving notifications when they come online. You can add friends, manage friend invites, and add favorites for quick access. From there, you have the option of starting a group chat during a gaming session. You can also create voice chats for both individual friends and groups with the help of voice channels. Since this is already integrated into the most popular gaming platform globally, it can be used as a viable alternative to Discord in the UAE.
If you are looking for a Discord alternative that focuses on voice and video calling, Jitsi Meet can be a solution worth considering. It is a simple video conferencing tool that allows for group audio and video chat and conferencing without most of the other options’ added features.
While this solution initially launched under the reputable 8×8 brand, it was soon branched off as Jitsi Meet – a simple, plug-and-play conferencing solution that can be used from a web browser on any device without the need to sign up or create an account. With Jitsi Meet, you get end-to-end encryption for secure communication and free video conferencing and chat with up to 100 users at one time.
Other valuable features include the ability to screenshare, which can be used by multiple users at once. Jitsi Meet also supports user remote control of the desktops of other participants. If you want to use this for business use cases, you can easily integrate it with several popular services from Microsoft, Google and Slack.
A paid upgrade to their premium offering, 8×8 meet, can bring meeting moderation, analytics, closed captioning, recording, transcription, and phone-a-guest features for those looking for more advanced capabilities.
With Discord banned in the UAE, both gamers and business users need to find alternatives that work for them. With this list of Discord alternatives in the UAE, you have a plethora of options, each with unique features that can replicate the feature set of Discord while also bringing new capabilities to the table. We hope that this blog post will help you choose the right Discord alternative for you.
Perspective: You have been turning the web inside out looking for a team communication solution that is more reasonably priced, user-friendly, and responsive than Slack, but to no avail.
If that is you, then you have come to the right place. Though very popular with business use cases, Slack is somewhat beginning to lose its position as a viable team collaboration tool. Be it because conversations get deleted after a limited 14-day period or that you get as much file storage as you pay for, past which files begin to get removed, you may find that Slack just isn’t working for you.
It is of paramount importance that team collaboration tools are highly intuitive and designed to ease users’ minds. If you feel that Slack does not quite live up to your expectations or meet your needs, it is time to look for a suitable alternative. We have compiled and reviewed a comprehensive list of the top Slack alternatives for you to choose from.
Why is Slack so popular?
With roughly 12 million daily users, Slack has come to lead the team collaboration industry over the years. Several factors contribute to Slack’s thriving user base.
The primary purpose that Slack serves is that of a comms tool. Allowing teams to collaborate over remote distances is a job that Slack does rather well.
Slack’s integration function enables users to receive notifications from all their work apps within Slack and, as such, boosts organization and efficiency.
If sifting through heaps of messages regularly is part of your job, Slack’s powerful search function can make it significantly easier.
Aside from all its practical uses, Slack partly owes its popularity to the fact that it is trendy. To a certain degree, it is a status symbol or a standard to determine how hip your company is.
The Best Slack Alternatives
This business collaboration tool is targeted towards enterprise companies as their primary user base. One of the strongest suits of Microsoft Teams is its ability to integrate with Office 365 impeccably, something that can be extremely useful for businesses that are subscribed to and dependent on the Office 365 suite.
A predominantly chat-based collaboration platform, Teams facilitates all vital business communication functions such as video conferences, document sharing, and much more. This feature-rich application supports as many as 300 users divided across teams and channels. A freemium version of the tool makes it possible for individual users or small businesses to access the rudimentary team chat features such as instant messaging, audio and video calling, and integrations.
The audio/video communication features can accommodate up to 250 concurrent users. There is a 2 GB storage allotment for each user and a combined storage offering of 10 GB for team storage. Teams allows users to record complete meetings or calls, capturing video, audio, and screen sharing activity.
This Slack alternative is not just built into Gmail but deeply integrated with the various Google Workspace tools. It is a team messaging application with support for document and file sharing, video/audio conferencing through Google Meet, and so on. One of the most remarkable features of this application is that it facilitates viewing files from Google Drive and Google Docs directly within the conversation.
Not unlike channels in Slack, Google Chat has Rooms wherein conversations are put into threads. These rooms are private by default and only visible to those who are a member or are invited to the room. You can send both private and group messages using this tool, or you can simply hop on audio/video calls using the Google Meet icon. Other highlights of Chat include the ability to add bots to rooms. The application also allows over 50 integrations and supports 28 languages. Up to 8000 members can be added to each room.
Though quite versatile and easy to use, Google Chat does not have a freemium version.
A product of CodeLathe, AirSend is another Slack alternative that allows for people-centric collaboration across remote distances with clients, teams, and customers. This service is free for the first year for professional service firms and SMBs. Having been developed by a global remote-working team incorporates numerous features that make remote collaboration a breeze.
The Dashboard feature of the application is essentially an organized workspace where the user’s active channels and the various clients, projects, and teams are visible at a glance. This boosts efficiency and convenience as it reduces the need to switch between applications while working. The individual channels incorporate chat functions, file organization functions, track open items, build wiki pages for sharing key information, and a plethora of other features.
There is absolutely no file size limit, and the Pro version of the application has as much as 100 GB of storage on offer.
Though newer than Slack, Chanty is up there with other viable Slack alternatives with its intuitive, neat, and easy-to-use interface. It brings together some of the key features essential to a team collaboration tool without over-crowding the application.
One of its standout features is the Teambook feature which facilitates the managing and viewing of shared links and files. The built-in task manager that enables users to convert any message into a task and share it with team members is a great touch.
Chanty is more responsive and significantly more affordable than Slack and even offers a freemium plan. Even in the free tier, users are allowed an unlimited number of messages and message backups. Besides audio/video calls, Chanty also has support for voice messages. Allowing for quite a few third-party integrations such as Zapier, the application is quite robust and perfect for small team collaborations.
If you are on the lookout for a team collaboration tool better-suited for your needs, thankfully, there are many options for you to choose from. This article touches on a few of those options to help you assess the pros and cons of each application so that you can end up with one that will enhance your work-from-home experience.
One of the great things about Airsend is that you get to organize things the way that you want. There are so many different ways that you can arrange Channels, folders, files, notes, and actions. For example, some people organize Channels by project, others organize Channels by customer name, and yet others name Channels after internal teams such as Engineering, Marketing, and HR. This blog post is going to show you five different ways that you can organize your AirSend Channels.
Why It’s Important to Organize Your Channels Correctly
The vision that launched AirSend was that we wanted to create something to help you increase productivity by reducing context switching. Context switching is the act of juggling multiple tasks and apps at one time and can be a real productivity killer, not to mention expensive. By putting everything in one place, our goal is to save you time and money.
One of the ways you can increase your productivity is by organizing your AirSend Channels in the best possible way. What that will look like depends on what you are using Airsend for. An accountant’s Channel organization will be different from a writer’s Channel organization, which will in turn be different from a student’s Channel organization.
Five Ways You Can Organize Your Channels
Now we’re going to go over the five most common ways that you can organize your AirSend Channels so that you can get some ideas and choose or design the best Channel organization method for you.
Organize Your Channels by Project
Organizing your channels by project may be the way to go if you are a freelancer, small agency, creative, or any other profession that works on a project to project basis.
For example, if you owned a freelance writing business, you could name Channels like this: “Web Copy for KB,” “Blog Posts for Accounting Website,” and “SM Posts for Coaches.”
Doing so would make it much easier to stay focused while working. Instead of having to check your emails and waste time searching for notes and drafts when starting work on a certain project, all you would have to do is click into the AirSend Channel where all of your messages, notes, and files for that project would be in one place.
Organize Your Channels by Customer
Another common way to organize Channels is by customer. Let’s say that instead of a lot of one-off projects, your work is more customer-based. This can be the case for accountants, lawyers, and asset managers. You consistently complete work for a certain set of clients.
If this is you, a good way to arrange your Channels could be by customer name. You would name Channels like this: “John Smith,” “Jane Doe,” and “Big Ben.”
That way, everything you have for each customer is in one place. If a customer needs a certain file, you can easily find it in the files section of that customer’s Channel. If you’re in a meeting with her and you need to take notes, you can open up the wiki section and get right to it without the extra steps of making sure you label and store the notes somewhere where you’ll remember later.
Organize Your Channels by Team
If you are part of a larger organization and are using Airsend mostly for internal collaboration, then organizing Channels by team could be the way to go.
Your Channels would be named like this: “AirSend Engineering Team”, “FileCloud Marketing,” and “Human Resources.”
At Codelathe, creator of AirSend and FileCloud, our entire remote-working company of 60+ employees runs on AirSend. We use a hybrid Channel organization method that combines three out of these five methods: Teams, Project, and Subject. But team Channels are our core workspaces where we share ideas, have meetings, and store files and notes. It’s a great way to keep everyone in a team on the same page and stay connected, especially in a remote work setting.
Organize Your Channels by Access
Although there is overlap between this method and some of the others we’ve discussed, arranging Channels by access is more flexible. What it means is that you are creating and labeling Channels based on who you want to have access to certain information and files.
You could have Channels named “Myself,” “Smith Family,” and “Romantic Corner (Hubby and Me),” alongside Channels like “Dissertation Readers” and “Work Friends.”
Organize Your Channels by Subject
Finally, if you are using AirSend for school, research, or as a place to store personal files like vacation photos, you may want to organize your Channels by subject.
If you’re a high school student, you could have a Channel for each subject and add classmates that take those classes with you. Your Channel names might look something like this: “Algebra,” “AP Biology,” and “History.”
Can I Change My Channel Organization After the Fact?
Now you may be thinking, I like some of these ideas, but I already have my AirSend Channels a certain way. How can I change them? Thankfully, it’s very easy to make these changes.
The easiest way to adjust your Channel organization is to change the Channel names and remove or add access to Channels based on your wants and needs. Changing a Channel name can be done in 3 simple steps.
Click into the Channel.
Click the three cogs icon at the top of the Channel.
Type in your new Channel name and click save.
Now that you’ve seen five different ways you can organize your AirSend Channels, you should have a clearer idea of how to arrange your Channels to best suit your needs. You may even choose to use a hybrid of several different methods to achieve optimal productivity.
The AirSend Team
Collaboration is the bedrock of productivity and performance in most business settings. The ability for teams to communicate freely and conveniently, coupled with other important features like audio and video communication, file sharing, and integrations with third-party tools can transform any workflow and lead to a more productive team. In this day and age, online collaboration tools are used frequently by businesses all over the world. Many of them are also free to use or have free tiers that pack in a lot of features and functionality.
In this blog post, we talk about 5 free online collaboration tools that can help you create and support productive communication and workflows for your business. Each of these tools brings unique features and is a perfect fit for specific use cases. Depending on what you want to accomplish and the features you are looking for, you can easily choose between these to facilitate simple, seamless, and effective collaboration free of cost.
An immensely popular collaboration tool, Microsoft Teams was designed initially as an added feature for businesses with Office 365 subscriptions. Over time, it has grown and evolved and currently features a free plan for small businesses and individual users. One of the most important features is seamless integration with Office 365, a platform most businesses use.
Teams supports up to 300 users and allows unlimited channels, messages, and search queries. It also has support for audio and video communication with up to 250 concurrent participants. It includes a generous storage offering of 2GB per user along with 10GB for team storage. Currently, it has native integration for more than 140 services and apps, most important among them being Microsoft’s own solutions.
With Teams, you also get a host of innovative features like the ability to record complete meetings with automatic meeting transcriptions and support for inline translation of messages. However, many of the advanced features only become available if you opt for an Office 365 paid membership.
Well-known in the world of gaming, Discord is a communication and collaboration platform that focuses primarily on voice communication. You have the option of putting multiple channels on one server to keep your conversations organized. With a voice channel, there can be seamless communication among a virtually unlimited number of people.
The free tier packs in a ton of features, including video conferencing with up to ten participants, easy screen sharing, unlimited texts and voice channels, and unlimited file sharing with a size cap of 8MB per file. You can use the push-to-talk feature to be heard only when you want and the text-to-speech function to have the program read out whatever you type.
Certain features, like high-definition audio and video communication and an increased file sharing size limit, are available when you subscribe to the premium Discord Nitro plan.
One of the most popular collaboration tools for businesses, Slack has a lot going for it. Slack divides communication into workspaces, channels, and threads, making it exceptionally easy to categorize and organize conversations meaningfully. Coupled with a powerful search function, this makes recall a breeze. The free plan supports unlimited users and a history of 10,000 messages.
Audio and video chat capabilities are built-in but are limited to one-to-one use as a part of the free plan. There is also a total of 5GB space for file storage. While one of the most powerful features of Slack is its nearly 1400 integrations with third-party utilities that can make for a highly efficient, feature-rich solution, the free plan only includes ten integrations for apps and services. While this is a limiting factor, you can choose wisely and still benefit from Slack.
Support for guest accounts and multi-user video conferencing requires you to upgrade to a paid plan. There are several tiers of paid plans that add more features and functionality.
While a fairly recent innovation, AirSend is an exemplary product that has a lot to offer in terms of easy, convenient, and highly productive collaboration. AirSend has simple text messaging, audio chats, and video calls integrated into the ecosystem. It also includes a highly effective task manager that allows users to plan and track tasks.
One great feature is the ability to create public communication channels and invite people to view or join them using just an email address. This gives you the ability to interface with people both inside and outside the organization without having to leave the platform. The UI is fresh, simple, and easy-to-use.
While not as extensive as Slack, AirSend also bundles multiple integrations that can help add features and cross-compatibility and serve to create a more unified workflow. Integrations with popular solutions like Gmail and Office 365 really enhance the experience of using AirSend. While the free tier includes many of these options, the Pro plan is relatively inexpensive. Moreover, all new users receive a one-year trial of the Pro plan free of cost, making it an excellent alternative to more popular collaboration platforms.
Chanty is built with simplicity in mind. It promises to deliver simple communication abilities in a neat, attractive package that is extremely easy to use. The Teambook feature allows teams to easily view and manage shared files and links while the integrated task manager allows users to turn any individual message into a task and share it with team members.
Chanty’s free tier is particularly attractive, with unlimited messages and message backups. The platform has support for voice messages, audio chats, and video calls. Chanty already has support for several third-party integrations (including Zapier) which opens many doors in terms of features. The development team is well-known for providing regular feature and usability updates. The premium plans offer excellent value and come much cheaper than alternatives like Slack.
While these are all excellent free online collaboration tools, they all have particular strengths that may come in handy for your specific workflow. The best way to go about making a choice is to understand the pros and cons of these solutions while keeping your requirements in mind.
Two team communication solutions that most people know about are Discord and Slack. While Slack has long been a favorite for business use cases, Discord is more known for providing an optimized voice communication experience that is popular with gamers. Both Slack and Discord can be successfully employed for a variety of use cases, and businesses use both tools regularly to ease team communications.
In this blog post, we take a look at these two solutions, and analyze their strengths and weaknesses, focusing on special features and abilities. This information should make it easier for you to choose between the two, although you should keep in mind the aptness for your particular use case.
Both Slack and Discord feature a channel-based system of communication. With Discord, you use one login to access all your servers, while with Slack, you can have multiple workspaces which require separate login credentials. This can be good for keeping work responsibilities categorized and separately arranged. To this end, another Slack feature lacking in Discord is threads. You can directly reply to a message in any channel to create a separate thread. This can keep conversations organized, prevent clutter, and make it easy for you to retrieve and consult old communication.
Slack Voice Calling
When it comes to audio communication, Slack operates similarly to any standard voice calling and conferencing solution. You can initiate a call with any user on a particular channel using the call button. Channel-wide calls are also possible but are only available in the paid tier. You can create a shareable link for channel calls, and a maximum of 15 participants can join.
Discord Voice Calling
With Discord, voice channels are separate from other channels. The voice communication experience is simple, seamless, and intuitive as the voice service runs in the background and remains active. Voice channels can accommodate up to 99 participants at the same time. One interesting feature is “push to talk” which allows the microphone to capture audio only while a button is pressed. It can also operate automatically. Therefore, you have the option of hands-free operation or choosing to be heard only when you want.
Slack and Discord Video Calling
As far as video conferencing is concerned, this is possible on both platforms. On Discord, you can initiate this by starting a group DM and then calling on the video chat feature. In Slack, the process is the same as initiating voice calls. Both platforms offer you the option of screen sharing during calls but Slack provides a markup option that allows you to annotate, highlight, and take notes.
One aspect that is important in most workflows is integration with third-party services. This is where you find a wide range of options with Slack. There is a huge library of almost 1000 native integrations that allow you to bring in connections with popular solutions like Google Drive, Google Docs, Office 365, Trello, Zoom, and more. These native integrations can help bring in important features and functionality according to what you want to accomplish with the platform.
Discord has very few native integrations and most of them are geared towards the gaming community, although you can find helpful integrations like Skype, Reddit, Facebook, Twitter, and Spotify. However, a much wider range of integrations can be brought to the table through the use of a unique feature – Discord bots. Bots are integrations that are developed by the community. Bots can serve a wide variety of functions and can be invited to any server. Apart from bringing more integrations, bots can also moderate communication channels and automate simple, repetitive tasks.
Both Slack and Discord employ modern, minimalistic UIs which are pleasing to the eye and deliver most of their information and settings in a single screen. However, there is a lot more under the hood with Slack and you might have to navigate through a large tree of options to reach specific settings. Also, it is important to remember that Slack has a lot of added functionality. Depending on whether those functions are central to your workflow, you might consider Slack to be more user-friendly.
Discord Wins in Voice Calling
If you are looking for seamless audio communication without hassle, Discord is a clear choice. Since it has been constructed to facilitate easy voice communication, the integrated features can be used to create hands-free or low-intrusion voice communication workflows that can be perfect for certain use cases.
Slack Wins for Business Messaging
If you are looking for a collaborative platform for business messaging, Slack is a better alternative for many. It has robust file sharing options and the presence of channels and threads can keep conversations organized, easy to find, and easy to search. Slack also gives you 1GB of file sharing with no limit on file types while you can only share audio and video with Discord.
Price is one area where Discord is hard to beat. Most of its functionality, including text messaging, audio communication, video calls, and screen sharing, are available entirely free of cost. This means that you can communicate with a very large number of people and teams using Discord without having to pay anything on top of the free plan. They do have a paid tier called Discord Nitro, which brings higher file upload limits and high-definition audio and video chat to the table. For one Discord server, the cost of Nitro is $9.99 monthly or $99.99 for a whole year.
Slack, on the other hand, can be cheap or expensive depending on your requirements. A limited number of features are available free. However, to get access to a comprehensive portfolio of features, you need the standard paid plan that typically costs $6.67 per month for every user. There are several higher tiers of pricing that bring more features, like multiple workspaces and DLP. The larger your team, the more you pay for Slack and its features.
With clear strengths in different areas, Slack and Discord are two very different products which focus on different features. For a business environment, Slack has a lot of dedicated solutions and comes with complete security compliance. Its large number of integrations makes many workflows possible. On the other hand, Discord is hard to beat when it comes to its free functionality and its voice communication features. Keep your requirements in mind and choose wisely.